Archives and Records Management

College-Approved Certificate (9 courses) Part-time On Campus
Program Code: 6135X02PWO Academic Year: 2016/2017


This program is listed under the following fields of study:


Our Program

Management of information assets is essential for businesses, non-profit organizations and government agencies. This College Certificate program provides students with the basic principles and practices to work in records and information management and archives. Records and information management programs provide control of information from creation to storage and distribution.

To qualify for this certificate, you must complete the program within five years.

Success Factors

This program is well-suited for students who:

  • Enjoy working with the public and institutional clients and have good interpersonal skills.
  • Are proficient in oral and written English and are able to research in the English language.
  • Have a sound and general education, knowledge of history and current events.
  • Are well organized and able to analyze information.
  • Pay attention to detail and work with a high level of accuracy.
  • Are flexible, self-motivated and able to work independently and in teams.

Your Career

Graduates may find employment in archives or records management in government and private sector organizations.

Fees & Expenses

Fees for part-time programs are charged on a course-by-course basis and are published on each individual course page. For questions related to fees, please call the Registrar's Office at 613-727-0002.

Graduation Fee

Once you have completed all the courses in the program, it is the responsibility of the student to contact the Registrar's Office to obtain a certificate/diploma application. A graduation fee of $40 will be charged when the application is submitted. When your certificate/diploma application has been approved, you will be invited to Spring or Fall Convocation.

Admission Requirements

College Eligibility
  • Ontario Secondary School Diploma (OSSD) or equivalent, OR
  • Mature Student status (19 years of age or older and without an OSSD).
College Eligibility
  • Ontario Secondary School Diploma (OSSD) or equivalent, OR
  • Mature Student status (19 years of age or older and without an OSSD).

Notes

CCOL ACADEMIC PLANNER

The Academic Planner provides registered part-time students in the Centre for Continuing and Online Learning (CCOL) the ability to declare into a program of study. The Academic Planner outlines successfully completed courses to date, as well as courses that need to be completed in order to meet graduation requirements. It is therefore, essential that all part-time students in CCOL declare to their program of study, allowing administrators to plan course offerings. The tool is available on ACSIS, located under 'Continuing Education' on the left-hand toolbar.

Additional Information

For more information, please contact Dan Moore, Program Coordinator, at 613-727-4723 ext. 5115 or moored@algonquincollege.com.

Courses

On campus: On Campus
Course
Number
HoursCourse NameSummer
ARV100045.0Introduction to Archives and Records Management

ARV1000 Introduction to Archives and Records Management

Foundational to archives and records management are basic principles and practices within the context of the records management/archives continuum. Students are introduced to the use of automation, computers and the Internet in the fields of information management and archives. The preservation of records, development of an essential records program, disaster contingency planning, researcher and reference services, marketing and public programming and basic management practices and techniques are also covered.

There are no classes currently scheduled for this course.

ARV100145.0Preservation: Principles and Practice

ARV1001 Preservation: Principles and Practice

Specific principles and practices of preservation are used for a broad range of natural and synthetic materials and the artifacts made from them. All aspects of the collections environment are examined for their role in the preservation and deterioration of multimedia archives material. Preservation policy, collections care planning and collections management are introduced, with preventive care and conservation of collections as the focus.

There are no classes currently scheduled for this course.

ARV100224.0Records Management, Archives and the LawOn Campus
ARV100830.0Technology Applications in Archives and Records ManagementOn Campus
ARV000260.0Independent ProjectOn Campus
ARV100445.0Arrangement and Description

ARV1004 Arrangement and Description

There are principles and practices of acquiring, arranging and describing archival records in all media. Students are introduced to the concepts of micro and macro appraisal, reappraisal, and rules for archival description, strategies and procedures for processing archival records and for the creation of finding aids. The use of automation in the arrangement and description of archival records is also covered. Case studies are used to illustrate the different approaches utilized when working on public and private records, as well as to illustrate special issues related to the processing of media records.

There are no classes currently scheduled for this course.

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ARV100530.0Rules for Archival DescriptionOn Campus
ARV100645.0Classification and Operations

ARV1006 Classification and Operations

The responsibilities of a records manager and a records office including staffing, training and managing records are covered. Students build a records office from the ground up. During this process, all areas of records management are covered including planning and budgeting, classification system design and implementation, policies, procedures and legislation governing records, day to day operations, dealing with clients and essential records.

There are no classes currently scheduled for this course.

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ARV100730.0Scheduling and DispositionOn Campus

COURSE DESCRIPTIONS

ARV1000 Introduction to Archives and Records Management

Foundational to archives and records management are basic principles and practices within the context of the records management/archives continuum. Students are introduced to the use of automation, computers and the Internet in the fields of information management and archives. The preservation of records, development of an essential records program, disaster contingency planning, researcher and reference services, marketing and public programming and basic management practices and techniques are also covered.

ARV1001 Preservation: Principles and Practice

Specific principles and practices of preservation are used for a broad range of natural and synthetic materials and the artifacts made from them. All aspects of the collections environment are examined for their role in the preservation and deterioration of multimedia archives material. Preservation policy, collections care planning and collections management are introduced, with preventive care and conservation of collections as the focus.

ARV1002 Records Management, Archives and the Law

Federal, provincial and municipal legislation governs the acquisition and disposition of records, public access to records and the protection of personal privacy. Students use case studies to illustrate the impact of legislation on records management operations and archives.

ARV1008 Technology Applications in Archives and Records Management

The face of archives and traditional records management has undergone an evolutionary change over the past 20 years. In a modern office environment, all the evidence of a particular activity is potentially found in a number of systems, electronic or otherwise. These changes exist everywhere and are now primarily being driven by technology. The focus is on the identification of technology, management and policy strategies to address requirements identified through the business processes. Students learn the essential knowledge and skills to systematically define and manage functional requirements and apply technology.

ARV0002 Independent Project

Students demonstrate the principles and practices in an independent research project. Topics are subject to the coordinator approval.

Pre-requisites: ARV1000 and ARV1001 and ARV1002 and ARV1008

ARV1004 Arrangement and Description

There are principles and practices of acquiring, arranging and describing archival records in all media. Students are introduced to the concepts of micro and macro appraisal, reappraisal, and rules for archival description, strategies and procedures for processing archival records and for the creation of finding aids. The use of automation in the arrangement and description of archival records is also covered. Case studies are used to illustrate the different approaches utilized when working on public and private records, as well as to illustrate special issues related to the processing of media records.

ARV1005 Rules for Archival Description

The evolution of descriptive standards in Canada plays an important role in making information about our archival holdings more easily accessible to the public. Students learn how to apply the national archival standard rules for archival description (RAD) when describing archival records. Case studies are used to demonstrate the application of RAD to the description of archival records in all media.

ARV1006 Classification and Operations

The responsibilities of a records manager and a records office including staffing, training and managing records are covered. Students build a records office from the ground up. During this process, all areas of records management are covered including planning and budgeting, classification system design and implementation, policies, procedures and legislation governing records, day to day operations, dealing with clients and essential records.

ARV1007 Scheduling and Disposition

Focus is placed on the final stage in the life cycle of records management including processes for records inventorying, scheduling, retirement, storage, destruction and preservation of archival records.