Is familiar with the College Strategic Plan

Reviews:

• College Strategic Plan
• College Business Plan
• College Multi-Year Plan
• College Budget
• College Annual Reports
• College Institutional Indicators

Is familiar with College Directives

• Visits College Directives Web site
• Reviews Key Directives with mentors.

Is aware of the place of Algonquin within the Ontario College System

• Reviews applicable web sites
• Ministry of Colleges and Universities particularly
  
  • Program Standards
  • Ontario Qualifications Framework
  • Learn More
    
• Colleges Ontario Colleges Ontario is an advocacy group speaking for Ontario's Community Colleges. The web site includes fact sheets, contacts, environmental scans, information on Key Performance Indicators and Accountability.

Has used the College Digital (Telephone) Directory

Is aware of College organization

Is aware of College program offerings

Reviews College Program Offerings(intranet site)

is aware of the structure and membership of key committees

Reviews Key Committees
(intranet site)

Is familiar with key academic and administrative contacts

• Reviews Academic Program Contact List This list is for full-time programs only, but gives both the manager and the faculty member responsible.
• Reviews Administrative Contact List (intranet site)

Is aware of commonly-used acronyms

College's Processes

• Reviews calendar of key academic and administrative dates with peer mentor and/or support staff mentor.
  (intranet site)
• Identifies upcoming key dates.

Is aware of the Curriculum Planning Cycle and Support Resources

Reviews

• Curriculum Review Committee(intranet site) includes Program Creation/Update Forms
• Curriculum Support Web site
  
• Course Outline Management System (COMMS)

Accessibility

• Reviews College responsibilities
• Reviews Accessibility Framework described in accessibility web sites
• Is aware of the College's responsibility and opportunity to create an inclusive workplace for staff and inclusive and accessible educational setting for students.
• Is aware of our duty to accommodate and the fact that the CSD staff is available for consultation and support
  • Algonquin College Accessibility Plan
  • Advancing the Inclusion of People with Disabilities 2006
  • Ontario Human Rights Commission
  • Association on Disability in Higher Education
  • Accessibility for Ontarians with Disabilities
  • College Committee on Disability Issues
  • Directory for Accessibility
  • Canadian Association for the Prevention of Discrimination and Harassment in Higher Education

• Reviews process for College Client Service Standards
• Identifies Department Client Service Standards

Collective Agreements and Conditions of Employment

• Identifies Human Resources Contact
• Reviews applicable Collective Agreements with Human Resources Contact.
• Reviews Part-time Employee Resources
• Identifies any outstanding issues and deadlines and reviews with HR contact.
  

Discrimination and Harassment

Reviews College policy
Directive 8: Harassment / Discrimination

Due Diligence

Identifies due diligence as it applies to this School or Department
Directive A14 : COLLEGE OCCUPATIONAL HEALTH & SAFETY SYSTEM

Emergency Plans

Reviews College Disaster and Emergency Plans

• College Emergency Plans
• Fire Prevention and Evacuation Plan

Expenses

File Retention This document is a sample developed by the Physical Resources Department.

Human Rights

Reviews College, Department, School Policy/Procedures on File Retention

• Directive A21
• Fair treatment of students
• Administrative Fairness Checklist
• Ontario Human Rights Commission particularly "Issues"

Occupational Heath and Safety

Identifies applicability to School or Department

• Directive A14:
• Occupational Health and Safety Programs (intranet site)

Privacy

Reviews College privacy responsibilities

• Directive E19
• Ontario Information and Privacy Commissioner Guides to the Ontario Freedom of Information and Protection of Privacy Framework.

Public Relations and Communications

Review Protocols:

• Use of College logo
• Speaking to the Media
  The College has a single point of contact for the media, Public Relations and Communications Department, which fields all media inquiries and follows our media relations protocol. This protocol includes a detailed scope out of the reporter's questions and identifying the most appropriate Subject Matter Expert for each inquiry. Managers should forward all media requests to Bob LeDrew or Dave Hall in the Public Relations and Communications Department.
  
• Business cards The Printing Shop prepares cards in a standard format. For further information contact the Public Relations Department.

Sustainability Plan

Proficient in the use of personal productivity tools:

• Word
• Excel
• PowerPoint
• Outlook Email and Outlook Web Access
  • Creates appropriate email signature
• College Calendar
• Connects to the wireless network
• Connects to projectors

Reviews:

• Office Specialist Exam Skill Standards for Word, Excel, PowerPoint and Outlook
  • Identifies MS Office lifeline
• Uses College's Communications Suite (Webmail & Calendar system and its interface with MS Outlook)
  • Webmail Log In Page
  • Reviews College's Email Policies
  • Understands Email Basics
  • Learns Basics of Using the College's Webmail System
  • Creates an Email signature consisting of three lines:
    1. Name , position and email address
    2. Phone number, fax number and College Address
    3. College web site
    Email signatures do not contain graphics or tag lines unless approved by the Public Relations office.
  • Learns Basics of Webmail's Calendar
  • Learns Basics of Microsoft Outlook Email
  • Learns Basics of Microsoft Outlook Calendar
  • Sets up designates for calendar
  • Manages appointments
• Identifies Email Calendar lifeline

Resources

ITS (Information Technology Services)Support

ITS Email

Aware of College's systems as they are used in his/her school or department.

• Overview of Algonquin College Systems
  • Situates the department within College's systems
  • Identifies the contribution of this department to College's systems
  • Identifies the college systems used in the department
  • Secures appropriate permissions
  • Reviews current use of each system with Support Staff mentor
  • Identifies lifeline for each system.
• Understand Network Accounts and the Request Process

Aware of the College Emergency Communication System

• Emergency Procedures

• GeneSIS Introduction
• GeneSIS User Guide (pdf format)
• Curriculum Management, Genesis User Guide (pdf format)
• Request Form for Security Access to GeneSIS (html format)
• Basic Introduction for using GeneSIS.Net

ACSIS Overview

Uses the Academic Scheduling System for

• Course Loading
• Time tabling
• Group Loading

Blackboard Login and Support Page

COMMS Welcome Page