• Creating an Appointment
• Creating Recurring Appointments
• Modifying Appointments
• Modifying a Recurring Appointments
• Deleting an Appointment
• Deleting Recurring Appointments

• Click on the New button in the Standard Toolbar - by default, when you click on New, an appointment (not a meeting) will be created (see Figure 38)

Figure 38 – Click on the New button to create a new appointment

Note: If you clicked on the down arrow beside the "New" button, Click on Appointment in the menu to create a new appointment (see figure 39)

Figure 39 – Select Appointment in the menu to create a new appointment

• A New Appointment window opens (see Figure 40)

Figure 40 – The New Appointment window

• In the Appointment tab, enter the subject of the appointment and the location – if applicable (see Figure 41)
• You can also type in details of the appointment the in main text box (see Figure 41)

Figure 41 – Enter the Subject, Location, and details of the appointment in the appropriate fields

• Click the drop-down button beside the Label field to classify the appointment (see Figure 42)

Figure 42 – Select a label to categorize the appointment

• Click on the down arrow beside the Start time: field (see Figure 43)
• A mini-calendar will appear (see Figure 43)
• Select a start date for your appointment (see Figure 43)

Figure 43 – Select a start date for your appointment

• Select a start time for your appointment (see Figure 44)

Figure 44 – Select a start time for your appointment

Tip: If your event has not start or end date and serves as just a reminder, you can put a checkbox beside "All day event".

Note: If you checked the "All day event" box, then the start and end time will be disabled

• Click on the down arrow beside the End time: field (see Figure 45)
• A mini-calendar will appear (see Figure 45)
• Select an end date for your appointment (see Figure 45)

Figure 45 – Select an end date for your appointment

• Select an end time for your appointment (see Figure 46)

Figure 46 – Select an end time for your appointment

• If you wish to receive a reminder for your appointment, you can leave the checkmark beside Reminder: (see Figure 47)
• You can also click on the down arrow to determine when you want to receive the reminder (see Figure 47) – by default, you will receive a reminder 15 minutes before the start time of your appointment

Figure 47 – Select whether or not you want to receive a reminder and when

• Click the down arrow beside Show time as: and select how you want this appointment to appear in your free/busy schedule (see Figure 48) – by default, your appointment will appear as Busy to others

Figure 48 – Choose how you want this appointment to appear in your free/busy schedule

Note: For more information regarding your "free/busy schedule" please see the "Free/Busy Schedule" section.

• If you want to make this appointment private (anyone that has access to your calendar will not see details of a private appointment), you can put a checkmark beside Private (see Figure 49)

Figure 49 – Put a checkmark beside Private if you want to make this appointment private

• Click on Save and Close in the Standard Toolbar when you are finished (see Figure 50)

Figure 50 – Click the Save and Close button to finalize the appointment

• The appointment window will close and your appointment will appear in your calendar
• If you selected to receive a reminder for your appointment, the appointment will have a icon beside it to signify that you will be reminded about that appointment – you will receive one prior to the start time of the appointment

A Recurring appointment is the same event that happens more than once. Instead of creating multiples of the same appointment, you can create one, and set it to reoccur.

To create a Recurring appointment:

• In your Calendar, create a new appointment
• Fill in the details of the appointment
• Click on the Recurrence button on the Standard Toolbar (see Figure 51)

Figure 51 – Click on the Recurrence button to make your appointment reoccur

• The Appointment Recurrence window opens (see Figure 52)

Figure 52 – The Appointment Recurrence window

• In the Recurrence pattern section, determine how often you want your appointment to reoccur (see Figure 53)

Figure 53 – Determine how often you want your appointment to reoccur

• In the Range of recurrence section, determine how long you want your recurrence to last (see Figure 54)

Figure 54 – Determine how long you want your recurrence to last

• Click on OK
• The Appointment Recurrence window closes
• A notice of the recurrence will appear in your appointment (see Figure 55)

Figure 55 – Information about the recurrence will appear in the appointment’s window

• Click on Save and Close in the Standard Toolbar
• The Appointment Window will close and your appointment will appear in your Calendar with a icon signifying that it is a recurring appointment

To edit an appointment that you’ve already created:

• In your Calendar, double-click on the appointment you want to modify (see Figure 56)

Figure 56 – Double-click on the appointment to modify it

• The Appointment window will open
• Make the necessary changes to the appointment
• Click on Save and Close in the Standard Toolbar

• In your Calendar, double-click on the appointment
• You will see a prompt informing you that the appointment is recurring and if you want to open just the appointment for the day you selected or the entire series (see Figure 57)

Figure 57 – Select which occurrence you want to open, the one you selected to modify or the entire series of occurrences

• If you want to edit just the one occurrence you clicked on, select the Open this occurrence option or if you want to modify all the occurrences of the appointment, select Open the series (see Figure 57)
• Click on OK
• The Appointment window will open
• Make the necessary changes
• Click on Save and Close in the Standard Toolbar

• In your Calendar, right-click on the appointment (see Figure 58)

Figure 58 – Right-click on the appointment and select Delete in the drop down menu

• Select Delete in the drop down menu (see Figure 58)
• The appointment will be deleted and removed from your Calendar

With recurring appointments, you can delete all of them or one of them.

• In your Calendar, right-click on the appointment
• Select the Delete button in the drop-down menu
• You will be prompted whether or not you want to delete just the one occurrence you right-clicked on or the entire series of the same event (see Figure 59)

Figure 59 – Select to delete either the current event or the entire series of the same event

• Make your selection and click on OK
• Your appointment(s) will be removed from your Calendar