• This document outlines the rules and policies that should be adhered to by users of Algonquin’s Electronic Mail systems. This document is intended to highlight policies related to the use of Algonquin Email services, it does not replace or supercede any existing College Policies or Municipal, Provincial, or Federal laws. Failure to comply with any of the rules below may result in the suspension or removal of mail account privileges and/or academic punishments.
  
  
• Email Rules of conduct
  • Users are responsible for all electronic mail originating from their account.
  • Users will not forge, or attempt to forge, electronic mail messages.
  • Users will not attempt to read, delete, copy, or modify the electronic mail directed to other users.
  • Users will not send, or attempt to send harassing, obscene and/or threatening Email to another user.
  • Users will not send unsolicited "for-profit" messages or chain letters.
  • Users will not knowingly use their Email account to spread viruses.
• Email policies
  • Users must set their email settings to regularly remove messages from the mail server.
  • If a user leaves messages on the server that are dated over 6 months old, all messages on the server for this account will be removed. If a mail account has been inactive for 6 months, all messages on the server for this account will be removed.
  • If a mail account has been inactive for 12 months, the account will be deactivated.
  • The maximum message size for any message (including attachments) is 5 Megabytes. Messages and/or file attachments over 5 Megabytes should be sent through FTP or by other means.
  • Each user is assigned a maximum disk quota of 40 Megabytes. Accounts will be locked once this limit is reached and any new messages will be returned to sender. To check your Email disk quota, see: http://webmail.algonquincollege.com
  • Students keep their mail account for a period of 6 months after they graduate.
  • Staff Members keep their mail accounts for a period of 2 years after they retire.
  • Mail services are provided as a tool for staff, faculty, and students. While all efforts are undertaken to ensure confidentiality, system administrators may review mail at their discretion to ensure college policies are adhered to.

Algonquin College currently provides each user with 40 Megabytes (MB) of storage. If your account has reached the 40 megabytes (MB) limit of email stored in any account on the Algonquin College server, any new email sent to that account may be returned to the sender.

Staff and Faculty have a quota of 150 megabytes (MB)