Office Administration – Executive


Algonquin College’s Office Administration – Executive program (Perth Campus) teaches office administration skills, ranging from executive office procedures to using word processing, accounting, website design, database management, and desktop publishing software. Emphasis is placed on the development of soft skills related to the current work environment, including team dynamics, project management, customer service, working under pressure, and demonstrating initiative.

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Mobile DeviceBring Your Own Device (BYOD): As a student in this on-campus program, you will require a mobile computing device that meets the specifications outlined by your program at http://algonquincollege.com/byod
(Please note this was previously referred to as a Mobile Learning Program)

Ontario College Diploma
45 Weeks

Program Code: 0210A04FPT
Academic Year: 2014/2015


Our Program

This two-year Ontario College Diploma program delivered in a compressed format over 45 weeks provides students with the theoretical and practical skills required to work as administrative assistants in the public or private sector.

Students acquire knowledge and skills in executive office procedures, client services, formatting and preparation of office documentation utilizing a variety of business computer applications, bookkeeping practices, Canadian business and legal concepts and project management.

The curriculum covers courses in keyboarding, communications, manual and automated accounting, spreadsheet and database applications, office procedures, desktop publishing and word processing. Emphasis is placed on the practical demands of the job: interacting in the workforce, meeting due dates, working under pressure, accepting responsibility and demonstrating initiative.

Students participate in simulated office situations where they deal with realistic problems and solutions. In the third level of the program, students complete a two-week work experience component.

This program is continuously updated to meet current industry trends and requirements.

Bring Your Own Device (BYOD): Students are expected to have and use a laptop or mobile computing device when registered in this on-campus program. Hardware and software specifications required by your program are outlined at www.algonquincollege.com/byod. Mobile devices/laptops and supplies can be purchased directly from Algonquin's New Technology Store at educational rates.

SUCCESS FACTORS

This program is well-suited for students who:

  • Have a keen interest in working in an office environment.
  • Have an interest and aptitude in computer and technology applications and enjoy a hands-on approach to learning
  • Possess good communication (written, verbal, technology) and interpersonal abilities.
  • Are well-organized, pay attention to detail, multitask and can work effectively under time constraints.
  • Are able to sit for extended periods of time.

Your Career

Graduates may find employment in any administrative field within the private and public sectors (corporations, government, institutions and associations). Graduates typically find employment as administrative assistants in financial, legal, business or personnel administration. With further experience, they may progress to positions as administrative officers, senior executive assistants or office managers.

Courses

Programs at Algonquin College are delivered using a variety of instruction modes. Courses may be offered in the classroom or lab, entirely online, or in a hybrid mode which combines classroom sessions with online learning activities. Upon registration, each full-time student is provided an Algonquin email account which is used to communicate important information about program or course events.
Level: 01 Hours
ENL9212 Communication remains an essential skill sought by employers, regardless of discipline or field of study. Using a practical, vocation-oriented approach, students focus on meeting the requirements of effective communication. Through a combination of lectures, exercises, and independent learning, students practice writing, speaking, reading, listening, locating and documenting information, and using technology to communicate professionally. Students develop and strengthen communication skills that contribute to success in both educational and workplace environments. Communications I Communication remains an essential skill sought by employers, regardless of discipline or field of study. Using a practical, vocation-oriented approach, students focus on meeting the requirements of effective communication. Through a combination of lectures, exercises, and independent learning, students practice writing, speaking, reading, listening, locating and documenting information, and using technology to communicate professionally. Students develop and strengthen communication skills that contribute to success in both educational and workplace environments. 45.0
GED9510 Professionalism and ethics are the foundation for behaviour standards expected in the workplace, community and educational settings. By exploring the theory of professionalism and ethical dilemmas, students develop decision making, judgment, and personal value positions that form the basis for the examination of professional conduct and personal accountability. Professionalism and Ethics Professionalism and ethics are the foundation for behaviour standards expected in the workplace, community and educational settings. By exploring the theory of professionalism and ethical dilemmas, students develop decision making, judgment, and personal value positions that form the basis for the examination of professional conduct and personal accountability. 45.0
MAT9002 Fundamental mathematical skills are important to be successful when working in a business or office environment. Students review basic mathematical calculations and apply these skills to solving and understanding related business problems. Students learn to calculate fractions, decimals, percentages and word problems including banking, payroll deductions, simple interest and trade discounts. Introduction to Business Mathematics Fundamental mathematical skills are important to be successful when working in a business or office environment. Students review basic mathematical calculations and apply these skills to solving and understanding related business problems. Students learn to calculate fractions, decimals, percentages and word problems including banking, payroll deductions, simple interest and trade discounts. 45.0
OFF9154 Keyboarding is an essential skill in today's office environment. Emphasis is placed on proper keyboarding technique and the development of proofreading skills in the production and formatting of basic business documents. Students develop keyboarding speed and accuracy to a minimum rate of 25 words per minute and a production rate of 15 words per minute when working on assigned projects. Timed production, that meets acceptable business standards, is a course requirement.English language skills appropriate to a business environment are developed through the study of language usage, mechanics and style. Document Production I Keyboarding is an essential skill in today's office environment. Emphasis is placed on proper keyboarding technique and the development of proofreading skills in the production and formatting of basic business documents. Students develop keyboarding speed and accuracy to a minimum rate of 25 words per minute and a production rate of 15 words per minute when working on assigned projects. Timed production, that meets acceptable business standards, is a course requirement.English language skills appropriate to a business environment are developed through the study of language usage, mechanics and style. 90.0
OFF9156 The ability to effectively use a computer system and word processing software to manage and produce a variety of documents is expected of today's office worker. Through hands-on activities, students develop computer operation skills with the use of automated tools in the creation, manipulation and format of documents. Topics include file management, automated writing tools, document report formatting, mail merge and web page design. Emphasis is on basic and intermediate text editing features following correct business formats. Computer Applications - Text Editing The ability to effectively use a computer system and word processing software to manage and produce a variety of documents is expected of today's office worker. Through hands-on activities, students develop computer operation skills with the use of automated tools in the creation, manipulation and format of documents. Topics include file management, automated writing tools, document report formatting, mail merge and web page design. Emphasis is on basic and intermediate text editing features following correct business formats. 75.0
OFF9164 In today's office environment the administrative assistant knows how to perform a variety of duties to ensure the smooth flow of information. Topics explored include support staff responsibilities, office ergonomics, time management, postal and courier services, front-line reception and public relations, records management, handling banking transactions, reference sources, researching tools and techniques and the use of computerized office tools. Research projects, discussions, online activities, and simulated on-the-job situations are used to help students develop the skills and attitude expected of an office professional. Administrative Procedures In today's office environment the administrative assistant knows how to perform a variety of duties to ensure the smooth flow of information. Topics explored include support staff responsibilities, office ergonomics, time management, postal and courier services, front-line reception and public relations, records management, handling banking transactions, reference sources, researching tools and techniques and the use of computerized office tools. Research projects, discussions, online activities, and simulated on-the-job situations are used to help students develop the skills and attitude expected of an office professional. 75.0
Level: 02 Hours
ACC9301 Accounting is used to communicate financial information to help make business decisions, raise capital and to satisfy legal/governmental regulations. An understanding of what accounting information is, the accounting cycle, recording transactions, payroll concepts and procedures, employer's tax responsibilities, and the preparation and analysis of financial statements are emphasized. Through simulated business situations, students are evaluated on their ability to accurately record financial information and complete the accounting cycle.

Prerequisites: MAT9002
Accounting I Accounting is used to communicate financial information to help make business decisions, raise capital and to satisfy legal/governmental regulations. An understanding of what accounting information is, the accounting cycle, recording transactions, payroll concepts and procedures, employer's tax responsibilities, and the preparation and analysis of financial statements are emphasized. Through simulated business situations, students are evaluated on their ability to accurately record financial information and complete the accounting cycle.

Prerequisites: MAT9002
60.0
OFF9155 Students further develop their keyboarding speed and accuracy and their knowledge in document formatting that meet acceptable business standards. Further development of document formatting skills is achieved by producing a variety of documents such as tables, letters, memoranda, business reports, outlines and charts using current word processing software. Timed production to a minimum rate of 40 words per minute and a production rate of 25 words per minute is a course requirement.

Prerequisites: OFF9154 and OFF9156
Document Production II Students further develop their keyboarding speed and accuracy and their knowledge in document formatting that meet acceptable business standards. Further development of document formatting skills is achieved by producing a variety of documents such as tables, letters, memoranda, business reports, outlines and charts using current word processing software. Timed production to a minimum rate of 40 words per minute and a production rate of 25 words per minute is a course requirement.

Prerequisites: OFF9154 and OFF9156
75.0
OFF9163 Students develop an understanding of the design considerations for layout of desktop published documents and are introduced to the sophisticated features used in desktop publishing through computerized software packages. Through instruction, exercises and group work, students develop critical-thinking, decision-making and design skills to produce professional looking documents. Students also learn to organize, illustrate and professionally deliver ideas through the use of presentation software. Students produce a portfolio that demonstrates the concepts learned.

Prerequisites: OFF9156
Computer Applications - Desktop Publishing Students develop an understanding of the design considerations for layout of desktop published documents and are introduced to the sophisticated features used in desktop publishing through computerized software packages. Through instruction, exercises and group work, students develop critical-thinking, decision-making and design skills to produce professional looking documents. Students also learn to organize, illustrate and professionally deliver ideas through the use of presentation software. Students produce a portfolio that demonstrates the concepts learned.

Prerequisites: OFF9156
60.0
OFF9173 Students further enhance their knowledge of administrative procedures by developing skills in arranging and participating in meetings, making travel arrangements, protecting and preparing documents for distribution and transcribing documents. Students are introduced to the principles of project management and the use of project management software; and apply this knowledge to the planning, coordinating and implementation of an event. Students also enhance their ability to complete documents in an acceptable business format with emphasis on proofreading, speed and accuracy.

Prerequisites: OFF9154 and OFF9156 and OFF9164

Co-requisites: OFF9155 and OFF9163
Executive Administration I Students further enhance their knowledge of administrative procedures by developing skills in arranging and participating in meetings, making travel arrangements, protecting and preparing documents for distribution and transcribing documents. Students are introduced to the principles of project management and the use of project management software; and apply this knowledge to the planning, coordinating and implementation of an event. Students also enhance their ability to complete documents in an acceptable business format with emphasis on proofreading, speed and accuracy.

Prerequisites: OFF9154 and OFF9156 and OFF9164

Co-requisites: OFF9155 and OFF9163
90.0
OFF9179 Students learn the essential features of spreadsheet design using appropriate software. Through practical applications, proficiency is developed and assessed in preparing, manipulating and presenting numerical data to produce spreadsheets, financial statements, tables, invoices/receipts and charts. Statistical, logical, and financial functions are studied and applied.

Prerequisites: MAT9002 and OFF9156
Computer Applications - Spreadsheet Students learn the essential features of spreadsheet design using appropriate software. Through practical applications, proficiency is developed and assessed in preparing, manipulating and presenting numerical data to produce spreadsheets, financial statements, tables, invoices/receipts and charts. Statistical, logical, and financial functions are studied and applied.

Prerequisites: MAT9002 and OFF9156
60.0
Choose one from equivalencies: Hours
GED2210 Students choose one course, from a group of general education electives, which meets one of the following five theme requirements: Arts in Society, Civic Life, Social and Cultural Understanding, Personal Understanding, and Science and Technology.

Equivalencies: ARC9001 or DSN2001 or ENV0002 or FAM1218 or FIN2300 or GED5002 or GED5004 or GED5005 or GED5006 or GED5200 or GED5300 or GED6022 or GEN1001 or GEN1957 or GEN2000 or GEN2003 or GEN2007 or GEN2009 or HIS0001 or HIS2000 or HOS2228 or LFS9178 or LIB1982 or MGT7330 or MVM8800 or PSI1702 or RAD2001 or SOC2003 or GED1896 or GED5009 or PSI0003
General Education Elective Students choose one course, from a group of general education electives, which meets one of the following five theme requirements: Arts in Society, Civic Life, Social and Cultural Understanding, Personal Understanding, and Science and Technology.

Equivalencies: ARC9001 or DSN2001 or ENV0002 or FAM1218 or FIN2300 or GED5002 or GED5004 or GED5005 or GED5006 or GED5200 or GED5300 or GED6022 or GEN1001 or GEN1957 or GEN2000 or GEN2003 or GEN2007 or GEN2009 or HIS0001 or HIS2000 or HOS2228 or LFS9178 or LIB1982 or MGT7330 or MVM8800 or PSI1702 or RAD2001 or SOC2003 or GED1896 or GED5009 or PSI0003
45.0
Level: 03 Hours
ACC9302 Students use computerized accounting software to create a set of books for a business; customize program settings; record financial data, including payroll and inventory; and perform year-end accounting procedures to complete the accounting cycle. Emphasis is on the use of specialized journals and the production of financial reports.

Prerequisites: ACC9301 and OFF9156
Accounting II - Computer Applications Students use computerized accounting software to create a set of books for a business; customize program settings; record financial data, including payroll and inventory; and perform year-end accounting procedures to complete the accounting cycle. Emphasis is on the use of specialized journals and the production of financial reports.

Prerequisites: ACC9301 and OFF9156
52.0
ENL9000 Students apply knowledge and skills to a variety of practical, vocation-oriented exercises. Students focus on meeting the requirements of effective communication through lectures and independent learning, while practising business writing style and tone; creation of workplace and employment correspondence; preparation for oral presentations; design and delivery of business reports; and exploring other communication skills expected in a business environment.

Prerequisites: ENL9212
Communication Skills for Business Students apply knowledge and skills to a variety of practical, vocation-oriented exercises. Students focus on meeting the requirements of effective communication through lectures and independent learning, while practising business writing style and tone; creation of workplace and employment correspondence; preparation for oral presentations; design and delivery of business reports; and exploring other communication skills expected in a business environment.

Prerequisites: ENL9212
52.0
LAW9007 Since we are governed by law, it is important that as citizens we develop an understanding of the role law plays in our society. Students are introduced to the Canadian legal system and the influence it has over society, government and business. Areas of study include legal history and structure, players and process, ethics and responsibility. Topical discussions highlight current legal issues in society, business and government. Introduction to the Canadian Legal System Since we are governed by law, it is important that as citizens we develop an understanding of the role law plays in our society. Students are introduced to the Canadian legal system and the influence it has over society, government and business. Areas of study include legal history and structure, players and process, ethics and responsibility. Topical discussions highlight current legal issues in society, business and government. 52.0
LFS9180 This internship is offered to students who qualify. In association with appropriate participating employers, students apply principles and skills learned in the program to actual office situations. Students are responsible for completing a workplace activity log.

Prerequisites: ACC9301 and ENL9212 and MAT9002 and OFF9154 and OFF9155 and OFF9156 and OFF9163 and OFF9164 and OFF9173 and OFF9179

Co-requisites: ENL9000 and LAW9007 and OFF9100 and OFF9177
Work Placement This internship is offered to students who qualify. In association with appropriate participating employers, students apply principles and skills learned in the program to actual office situations. Students are responsible for completing a workplace activity log.

Prerequisites: ACC9301 and ENL9212 and MAT9002 and OFF9154 and OFF9155 and OFF9156 and OFF9163 and OFF9164 and OFF9173 and OFF9179

Co-requisites: ENL9000 and LAW9007 and OFF9100 and OFF9177
60.0
OFF9100 Students are introduced to the fundamentals of relational database design and develop an understanding of the importance of good table design and effective data relationships. Students are evaluated on their ability to create and use tables to store information, queries to analyze and report needed information, forms to effectively present information for screen display and reports to professionally present information.

Prerequisites: OFF9156
Computer Applications - Database Management Students are introduced to the fundamentals of relational database design and develop an understanding of the importance of good table design and effective data relationships. Students are evaluated on their ability to create and use tables to store information, queries to analyze and report needed information, forms to effectively present information for screen display and reports to professionally present information.

Prerequisites: OFF9156
39.0
OFF9177 Students enhance their administrative skills through simulated office situations involving practical office activities to further develop skills in effectiveness and efficiency using office technology. Emphasis is placed on initiative, good judgment, speed and accuracy in the production of a variety of business documents from rough draft and voice files. The importance of project planning and documentation, as well as Internet navigation and research skills are reinforced.

Prerequisites: OFF9155 and OFF9163 and OFF9173 and OFF9179

Co-requisites: OFF9100
Executive Administration II Students enhance their administrative skills through simulated office situations involving practical office activities to further develop skills in effectiveness and efficiency using office technology. Emphasis is placed on initiative, good judgment, speed and accuracy in the production of a variety of business documents from rough draft and voice files. The importance of project planning and documentation, as well as Internet navigation and research skills are reinforced.

Prerequisites: OFF9155 and OFF9163 and OFF9173 and OFF9179

Co-requisites: OFF9100
78.0

Fees & Expenses

Tuition Fees: $1,791.85 per term.

Information Technology Fee: $86 per term. *

BYOD Fee: $150 per term. **

Student Activity/Sports Fee: $240.50 per term.

Student Commons/Auditorium Fee: $22 per term.

Student Centre Building Fee: $17.50 per term.

Student Experience Fee: $17 per term.

Health Services Fee: $20 per term.

Health Plan Fee: $123.96 paid once annually. ***

A $40 graduation fee is payable in the final term.

A $20 transcript fee is payable in the first term a student attends Algonquin College.

International Students pay all relevant Canadian fees plus an International Premium of $4,775 per term.

* Students paying the Information Technology fee are provided with a network account, an email address, and Internet access. For more information please visit our website at www.algonquincollege.com/its/services/it_fee.htm.

** The BYOD Fee covers the costs associated with providing various services and software to students registered in a BYOD program.

*** Students who have coverage with another plan can request a refund by supplying the Students' Association with documentation supporting the request. This request will have to be made annually.

Books and supplies cost approximately $2,200 for the program.

Admission Requirements 

College Eligibility

  • Ontario Secondary School Diploma (OSSD) or equivalent. Applicants with an OSSD showing senior English and/or mathematics courses at the Basic Level, or with Workplace or Open courses, will be tested to determine their eligibility for admission; OR
  • Academic and Career Entrance (ACE) certificate; OR
  • General Educational Development (GED) certificate; OR
  • Mature Student status (19 years of age or older and without a high school diploma at the start of the program). Eligibility may be determined by academic achievement testing for which a fee of $50 will be charged.

ProgramEligibility

  • English, Grade 12 (ENG4C or equivalent).
  • Applicants with International transcripts must provide proof of the subject specific requirements noted above along with proof of either: IELTS-International English Language Testing Service-Overall band of 6.0 with a minimum of 5.5 in each band; OR TOEFL-Internet-based (iBT)-overall 80, with the minimum of 20 in each component: Reading 20; Listening: 20; Speaking: 20, Writing: 20.

Should the number of qualified applicants exceed the number of available places, applicants will be selected on the basis of their proficiency in English.

Application Information

Applications to full-time day programs must be submitted with official transcripts showing completion of the academic admission requirements through:

ontariocolleges.ca
60 Corporate Court
Guelph, Ontario N1G 5J3
1-888-892-2228

Students currently enrolled in an Ontario secondary school should contact their Guidance Office to apply. Applications are available online at www.ontariocolleges.ca. A $95 fee applies.

Applications for Fall Term, Winter Term and Spring Term admission received by February 1 will be given equal consideration. Applications received after February 1 will be processed on a first-come, first-served basis as long as places are available.

International applicants applying from out-of-country can obtain the International Student Application Form at xweb.algonquincollege.com/FormIE/index.aspx or by contacting the Registrar's Office.

For further information on the admissions process, contact:

Registrar's Office
Algonquin College
Perth Campus
7 Craig Street
Perth, ON K7H 1X7
Telephone: 613-267-2859
Toll-free: 1-800-565-4723

Additional Information

This non-semestered, full-time day program is offered at the Perth and Pembroke Campuses. It is offered at the Woodroffe Campus as a two-year program. While the learning outcomes at the Perth, Pembroke and Woodroffe Campuses are the same, the curriculum order and subject delivery are reflective of the local circumstances, which affect program delivery.

Students must meet a words-per-minute typing speed target in order to graduate. Applicants are encouraged to develop keyboarding skills prior to beginning the program.

The Perth Campus is an elearning environment; to ensure your success as a student, we recommend that you bring a current laptop computer to support your studies.

For more information, contact Program Coordinators, Monique Cochrane or Sandra Marchant, at 613-267-2859 ext. 5608.

Awards & Bursaries

Every attempt is made to ensure the accuracy of the information in this publication. The College reserves the right to modify or cancel any course, program, fee, timetable, or campus location at any time