Withdrawals & Refunds

If you’re thinking about withdrawing from a course or program, you must follow the official procedure and withdrawal dates below, simply failing to show up for class does not constitute withdrawal and can adversely affect your marks and any refunds.

Withdrawals

Course Withdrawal (Full time/Part-time in a Program)

If you officially drop a course within the first third of the course/section duration in the full-time timetable, or up to the second scheduled class in the continuing education timetable, all reference to the course is drop from your academic record.

If you officially drop a course within the second third of the course section duration in the full-time timetable, or between the second scheduled class and the end of the second third of a continuing education course, a W (indicating withdrawal) will be recorded beside the appropriate course on your transcript.

The date on or before which a course must be dropped to receive a W is listed beside each course on your student timetable. Ensure you are aware of this date.

You will be assigned a grade of F to any course/section dropped after the two-thirds point of a course section duration. Refer to College Directive AA12.

Program Withdrawal

If you are contemplating a full program withdrawal from the College we strongly encourage you to consult with your Program Coordinator or a College Counsellor. Refer to the following document Program Withdrawal – What Students Need to Know.

Please note: If you are registered in a program, you must initiate all withdrawals in writing to the Registar’s Office. If you are a continuing education course registrant only, written requests are not required.

It is essential that, upon leaving, you complete an Official Withdrawal Form (available from the Registrar’s Office). This form completes your permanent academic record at the College. A letter of withdrawal or signed fax will also be accepted. Withdrawals will not be processed until written notification is received by the Registrar’s Office. Telephone withdrawals will not be accepted.

The effective date of withdrawal is the date on which the withdrawal notification is received in the Registrar’s Office. The impact the withdrawal has on your academic record is determined on a course-by-course basis as described under Course Withdrawal (above).

In certain cases, the Registrar’s Office may act on your behalf in completing the withdrawal process. Typically, this would occur in cases involving death, serious injury or illness, or formal requests to do so.

Failure to attend classes does not constitute an official withdrawal. If you unofficially withdraw from the College, that is, without formal written notification, you will be awarded an F grade in each course registration.


Refunds for Domestic Students

Refunds are different for Full-time/Part-time programs, course(s) and Centre for Continuing and Online Learning courses.

Program Refund (Full-time/Part-time in a Program) and
Online Program Refund (Full-time/Part-time in an Online Program)

For ALL domestic students in their Initial Term of an Academic Year:

If you officially withdraw before the beginning of a term, you are entitled to a refund of any fees paid less the $500.00 non-refundable tuition deposit.

If you officially withdraw within 10 business days from the start date of your program, you are entitled to a refund of any fees paid less the $500.00 non-refundable tuition deposit.

If you officially withdraw after 10 business days from the start date of your program or change to a part-time status, no refund will be issued and you will still be liable for payment of any outstanding fees owing to the College.

For ALL domestic students in a Subsequent Term in an Academic Year:

If you officially withdraw before the beginning of a subsequent term, you are entitled to a full refund of any fees paid.

If you officially withdraw within 10 business days from the start date of your program, you are entitled to a full refund of any fees paid.

If you officially withdraw after 10 business days from the start date of your program or change to a part-time status, no refund will be issued and you will still be liable for payment of any outstanding fees owing to the College.

Please Note:

  • The $500.00 tuition deposit is not refundable and non-transferable.
  • You are liable for payment of outstanding fees if you officially withdraw after 10 class days of the start of your program.
  • Classification changes, such as from part-time to full-time or vice versa, may result in a reassessment of fees.
  • Nonattendance and/or payment cancellation does not constitute as a withdrawal.

Refunds for International Students

Refunds are different for Full-time/Part-time programs, course(s) and Centre for Continuing and Online Learning courses.

International Program Refund (Full-time/Part-time in a Program) and International Online Program Refund (Full-time/Part-time in an Online Program)

All students requesting a refund must officially withdraw in writing.

If you officially withdraw before the beginning of a term, you are entitled to a refund of any fees paid, less the $1000.00 non-refundable deposit. You will be required to provide the reason for the withdrawal, as well as all documentation associated with it.  There will be no withdrawal penalty should you provide your official Study Permit Rejection letter prior to the beginning of term.

If you officially withdraw within 10 business days from the start date of your program, you are entitled to a refund of any fees paid, less the $1000.00 non-refundable  deposit. You will be required to provide the reason for the withdrawal, as well as all documentation associated with it. There will be no withdrawal penalty should you provide your official Study Permit Rejection letter within 10 business days from the start of your program.

If you officially withdraw after 10 business days from the start date of your program or change to a part-time status, no refund will be issued and you will still be liable for payment of any outstanding fees owing to the College.

Please Note:

  • The $1000.00 deposit is not refundable and non-transferable.
  • You are liable for payment of outstanding fees if you officially withdraw after 10 class days of the start of your program.
  • Classification changes, such as from part-time to full-time or vice versa, may result in a reassessment of fees.
  • Nonattendance and/or payment cancellation does not constitute as a withdrawal.

Refunds for International Students in Pre-EAP and EAP (English for Academic Purposes)

Refunds are different for Full-time/Part-time programs, course(s) and Centre for Continuing and Online Learning courses.

International Pre-EAP and EAP Program Refund (Full-time/Part-time in a Program)

All students requesting a refund must officially withdraw in writing.

If you officially withdraw before the beginning of a term, you are entitled to a refund of any fees paid.

If you officially withdraw within 10 business days from the start of your program, you are entitled to a refund of any fees paid, less a $500.00 withdrawal fee.

If you officially withdraw after 10 business days from the start of your program or change to a part-time status, no refund will be issued and you will still be liable for payment of any outstanding fees owing to the College.

Please Note:

  • You are liable for payment of outstanding fees if you officially withdraw after 10 class days of the start of your program.
  • Classification changes, such as from part-time to full-time or vice versa, may result in a reassessment of fees.
  • Nonattendance and/or payment cancellation does not constitute as a withdrawal.

Refunds for Suspended or Cancelled Programs

If the program is suspended or cancelled by the College, you are entitled to a full refund of any fees paid, including the $500.00 non-refundable tuition deposit.

Refunds for College Initiated Withdrawals

If you are withdrawn from a program by the College for academic reasons, you are entitled to a full refund of any fees paid, including the $500.00 non-refundable tuition deposit.

Refunds for Co-op Students

The first installment of the Co-op fee is non-refundable. The second installment may be refunded before the work term begins, if you withdraw from the program, fail to meet the academic-eligibility requirements, or should you be unable to find a field placement.

Refunds for Part-time Students

If you officially withdraw prior to the start date of your program, you are entitled to receive a refund of any fees paid, less a $25.00 administrative fee per course.

If you officially withdraw within 10 business days from the start date of your program, you are entitled to receive a refund of any fees paid, less a $25.00 administrative fee per course.

If you officially withdraw after 10 business days from the start date of your program or change your part-time status, no refund will be issued and you will still be liable for payment of any outstanding fees owing to the College.

If the program is suspended or cancelled by the College, you are entitled to a full refund of any fees paid, including the $250.00 refundable tuition deposit.

Refunds for Apprentices

If you officially withdraw prior to the start date of your program, you are entitled to receive a full refund of any fees paid.

If you officially withdraw within 10 business days from the start date of your program, you are entitled to receive a refund of any fees paid, less a $100.00 administrative fee.

If the program is suspended or cancelled by the College, you are entitled to a full refund of any fees paid.


Course Refunds for Centre for Continuing and Online Learning

If you decide to withdraw from a course, you must inform the Registrar’s Office in writing by fax, by phone, in person or through email at AskUs@algonquincollege.com. Non-attendance and/or stop payment does not constitute as a withdrawal.

Please view the Centre for Continuing and Online Learning Refund Policy.


Still Have Questions?
Contact the Registrar’s Office Ask Us or contact:
Ottawa Campus: 613-727-0002 or 1-800-565-4723
Pembroke Campus: 613-735-4700, ext. 2735
Perth Campus: 613-267-2859, ext. 5604