Mandatory Clinical Placement Requirements

To be eligible for clinical placement as a Bachelor of Science in Nursing (Honours) student, you must complete the steps below and submit the specific requirements. Please note that students are responsible for all costs associated with the Clinical Placement requirements.

The deadline to submit your clinical placement documentation is the beginning of the third week of the term. Students who do not receive clearance prior to the deadline may not attend clinical placement. Attendance for clinical placement is mandatory, thus, clinical absences hinder the ability to be successful.

Clinical placement documentation must be submitted through Placement Pass by Paramed. See the “Submission Instructions”  section below.

1. Police Record Check with a Vulnerable Sector Check

  • Algonquin College only accepts Police Record Checks with Vulnerable Sector Check (PRCVSC). A scanned copy must be submitted to Placement Pass by Paramed, and the original copy kept in your personal file to be provided to agencies upon request. (Due date September 8, 2027)
  • You must be at least 18 years of age to obtain a PRCVSC. Contact the Clinical Coordinator if you are under 18.
  • It must be dated after August 31 to cover the full year.
  • A PRCVSC may take up to 6-8 weeks to obtain depending on your local police service.
  • Those without a clear PRCVSC may not be eligible for the Practical Nursing program.

2. Immunization Records, 2-step TB testing & Immunity Blood Work

Screening for immunity to certain diseases and verifying that your immunizations are up to date is a requirement of this program.

  • Immunization requirements include: Covid- 19 vaccine, Hepatitis B vaccine, 2-step TB test and copy of childhood immunization records or equivalent indicating tetanus, diphtheria, polio and pertussis and measles, mumps, and rubella. Due date September 8, 2027
  • Please refer to the Placement Pass by Paramed Clinical/Pre-Placement Health Form for Bachelor of Science in Nursing Year 1  for more information on immunizations and required blood work. 
  • Arrange an appointment with your healthcare provider or an Algonquin College Health Nurse to have your immunization and blood work requirements completed.

Please note: If you do not have a healthcare provider, a Health Nurse at Algonquin College Health Services can assist with the form completion at no cost. Please contact the Health Services early to ensure the requirements can be completed prior to the deadline. All visits to Health Services must be pre-booked by telephone.

Health Services, Room C141 (1st floor, C Building)
(Campus map)
Phone: 613.727.4723 ext. 7222

3. Release Of Healthcare/Police Information Form

  • The Release of Healthcare/Police Information Form will be provided to you on April 1, 2027. 
  • All students are required to sign this authorization which allows the release of medical information and information contained in the Police Record Check with Vulnerable Sector Screen to the placement agencies that the student is assigned to attend for the duration of their program. (Due Date: September 8, 2027)

4. Level C or CPR-HCP/BLS Certification

  • CPR-C/AED Training is required annually. First aid is not required. (Must be dated after August 31 to cover the full year)
  • Only Workplace Safety Insurance Board (WSIB) approved courses are valid. “Blended Learning” CPR courses are accepted. Full online courses, that do not offer face-to-face practice, will not be accepted.

5. N95 Mask Fit Test

  • Mask-fit testing appointments will be available on campus for two days at the beginning of the term. The Clinical Coordinator will provide you the information at the beginning of the term so you may book this. (Due date September 8, 2027)

6. Seasonal Influenza Vaccination

  • Influenza vaccine is required annually. (Due date September 30)

7. COVID-19 Vaccination

  • COVID-19 vaccination is required for clinical placement. Learners should follow NACI recommendations on the use of COVID-19 vaccines. Learners who choose not to have COVID-19 vaccination should be notified that college and clinical agency policies may preclude them from clinical teaching and/or clinical placements that are curricular requirements. Currently that includes a series of 2 initial vaccinations (or if immunized with Johnson & Johnson, one shot) plus at least one booster shot. (Due date Dec 15)

8. Gentle Persuasive Approach (GPA) Training

*Note this courses will be organized by Algonquin College in semester 2 of the Program.  Courses taken within 2 years will be accepted as long as they are still valid/do not expire when the clinical placement occurs.  Due Date April 30, 2027

Clinical placement documentation must be submitted through Placement Pass by Paramed. See the “Submission Instructions”  section below.

Submission Instructions

The clinical placement clearance process is done through Placement Pass by Paramed, an approved third-party agency who processes Algonquin College students’ documentation.

Upload and submit your documentation to the Placement Pass by Paramed platform
To have access to Placement Pass by Paramed platform you must:

  • be registered (tuition fees paid)
  • have received your Algonquin College network account information

**Please note that your Algonquin College network account will not be created until 2 weeks before the start of the semester. Your Algonquin College network account is used to access almost all college digital services including student email.

Adobe Scan or an alternate mobile app can be utilized to scan all of the documents you are required to upload/submit. Photos of documentation are not accepted.

A fee will apply once you submit documents. The cost for the first document submission will be $54.66, and a cost of $27.44 for any subsequent submissions. Fees are subject to change without notice.

To ensure clearance from the first submission, and to avoid having to submit documents more than once, it is strongly encouraged that you carefully review documents uploaded prior to submitting them, and submit all documents required at the same time.

Keep all original documents, as you may have to provide it to agencies upon request.

Missed Deadlines

Failure to adhere to the mandatory placement requirements deadlines may result in:

  1. An administrative late fee of $50.00. This fee is payable to Algonquin College – Ottawa Campus.
  2. An unsuccessful grade and the inability to progress through the program. Missed clinical shifts put students at risk of being unsuccessful. Those who miss the deadline will be placed on a Student Success Plan designed to maximize the chances for success.

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