Partial-Load Registry (Employee Information)

No, the Partial–Load Registry will include all partial–load employees that meet the requirements as defined in Article 26.10 E 

Yes – once the registry closes on April 30, HR will validate registrants & include months of service

Where two or more partial-load employees would be entitled to be offered the course assignment, the employee with the most service will be offered the first opportunity.

All the partial-loads in question must satisfy the criteria for hiring preference.

The offer of partial-load employment is conditional on the College determining that there is sufficient enrolment to warrant the assignment being offered. 

If a partial-load assignment is offered and accepted, and one (or more) of the courses in that assignment is subsequently cancelled, the College is not obligated to replace the cancelled course offering(s). 

See:  Collective Agreement article 26.10C 

Note:  Leave time does not count towards service time accrual.  If an employee is on an approved leave, the employee would stay on the Partial Load Priority list provided their service falls within the 8-month rolling 4-year period 

The employee may also choose to apply for an extension to the four (4) year period in the event of birth/parental leave, as per Article 26.10 F of the Kaplan Award. 

Notwithstanding 26.10 F, where a partial-load employee advises the College that the employee has: 

Approved leaves of absence are listed under Article 21.01 

Leave time does not count towards service time accrual.

If an employee is on an approved leave, the employee would be eligible to register as they would be considered currently employed.

The employee may also choose to apply for an extension to the four (4) year period in the event of birth/parental leave, as per Article 26.10 F of the Kaplan Award.

Applications must be received between May 1 and April 30 to be considered as applicants for the following academic year.

Yes, employees must register annually in order to have priority status for the following academic year

Yes, as with current practice, if “stacked authorizations” add up to greater than 6 or less then 12, the employee is considered partial-load.  Total of hours is by employee – not by school/department.

As per Article 26.10 E, partial–load employees will receive priority in hiring if they have previously been employed as a partial–load employee for at least eight (8) months of service as defined in 26.10 C within the last four (4) academic years, and the assignment of such course will not cause the employee to exceed the maximum teaching contact hours for partial–load employees. Please refer to Article 26.10 E for more detail. 

A list of service credits is prepared by the College and is posted annually in January. Current partial-load service months are also updated daily in Workday. If you have specific questions about your service credits or a specific partial–load employment concern, please speak with your Chair.  

The College asks that you keep records of courses that you have taught. If you do not have this information and need this information for a specific reason, please speak with your Chair.

If you have specific concerns related to your employment as a partial–load faculty member, please speak with your Chair who will provide you with information pertinent to your concern.  

Employees may apply for an extension to this period in the event that the employee has given birth to a child or become a parent. See the Kaplan Award (26.10 F) for more details.

There is a question on the Partial-Load Registration form where you can specify the maximum number of teaching contact hours that you are prepared to teach.

If you apply to the Partial-Load Registry more than once in the same year, we will defer to your most recent application (prior to the deadline) when identifying the maximum number of teaching contact hours that you are prepared to teach. Once the April 30 deadline has passed, we will not revise the maximum number of teaching contact hours that you are prepared to teach for that years’ Partial-Load Registry.

Yes – managers also have access to verify months of service 

Where two or more partial-load employees would be entitled to be offered the course assignment, the employee with the most partial load service will be offered the first opportunity. 

All the partial loads in question must satisfy the criteria for hiring preference. 

Professors will be removed from the registry if: 

1. They drop to less than 8 months of partial-load service in the previous 4 academic years,  

1. They are released from their position or has accepts Full Time employment at the College  

1. They refuse assignments for 2 consecutive years 

1. Manager deems performance is poor 

Yes, as with current practice, if “stacked authorizations” add up to greater than 6 to a maximum of 12 hours per week, the employee is considered partial load.  Total of hours is by employee – not by school/department. 

Any individual registered for partial-load priority shall advise their supervisor in writing of the maximum number of teaching hours they wish to be assigned (to a maximum of 12) by no later than April 30th of the preceding year.  

Subject to the application of Articles 2.02 and 27.06, commencing in the 2018-2019 academic year, where the school or department within a college determines that there is a need to hire a partial-load employee to teach a course that has previously been taught by that registered partial-load employee, pursuant to 26.10 D in the department/school, it shall give priority in hiring to such partial-load employee if:  

1. They have previously been employed as partial-load employee for at least eight (8) months of service as defined in 26.10C within the last four (4) academic years, and 

1. The assignment of such course will not cause the employee to exceed the maximum teaching contact hours for partial-load employees.  

Where a school or department determines that there is a need to assign a course on a partial-load basis and a partial-load employee has priority over such course, the school or department shall offer such employee the maximum number of teaching contact hours from amongst the courses for which they have priority but not exceeding the number of teaching contact hours that the partial-load employee has indicated their preparedness to teach. Where the assignment of one or more courses is cancelled the school or department shall not be required to reassign or redistribute courses.  

The offer of partial-load employment is conditional on the college subsequently determining there is sufficient enrolment to warrant the assignment being offered.  

Where two (2) or more partial-load employees would be entitled to be offered the course assignment, the employee with the most service will be offered the first opportunity.  

 To qualify, you will need to meet the following criteria: 

• Previously been employed as a partial load employee for at least eight months of service within the last four academic years 

• assignment of additional courses will not cause you to teach more than 12 hours a week 

For details, please access the Academic Collective Agreement Terms and Conditions – December 13, 2021, and the full Academic Collective Agreement (Article 26.10 D and E).