Vehicle Booking Request

This field is for validation purposes and should be left unchanged.

Important Notice

Please submit your vehicle request as soon as possible. Note that we require a minimum of at least 2 business days notice if no College fleet vehicles are available and we need to make arrangements for a rental vehicle. All College-related travel must be approved by your manager. The submission of this request does not guarantee that a College vehicle or rental vehicle will be available for you.

Requester's Name*

First Last

Email Address:*

Ex. smiths@algonquincollege.com

Phone Number:*

Ex. Ext. 4700

Driver's Name:*

First Last

Is a Current Driver’s License on File with the Dean’s Office?*

Yes
No

Please ensure that an up-to-date copy of your driver’s license is on file in the Dean’s Office (Room 215). An updated copy is required for insurance purposes and must be on file in order to drive the college vehicles and rental vehicles.

Departure Date:*

Please note that the calendar starts on Monday.

Departure Time:*

:

Return Date:*

Please note that the calendar starts on a Monday.

Return Time:*

:

Destination(s):*

Purpose of Travel:*

Has Your Manager Approved this Travel?*

Yes
No

# of Passengers:*

Do You Have a Vehicle Preference:*

No Preference, Any Vehicle is Fine
Car
SUV
Van

If selecting a type of vehicle, please specify reason for preference:*

Every attempt will be made to accommodate your vehicle preference. Note that there are a limited number of fleet vehicles, if we cannot meet your preference we will let you know. If your preference is absolutely essential we will attempt to rent you a vehicle from an outside rental company.

The submission of this request does not guarantee that a College vehicle or rental vehicle will be available for you. Dependant on additional vehicle requests we receive, or if emergency maintenance is required for a fleet vehicle, we do reserve the right to change / cancel your vehicle booking. We advise that you review the Pembroke Campus travel policy procedure. We ask that all College employees using a fleet vehicle to please adhere to the return times provided as often vehicles are booked immediately following. Note that all vehicles are to be returned with a full tank of gas (gas cards available in vehicle). Please print your name, destination and purpose of travel on the credit card gas receipts and submit the receipts upon your return with the keys. If there is damage to the vehicle or a service notice is displayed please report this when you return the keys and gas receipts so that it can be addressed.

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Pembroke Campus

Vehicle Booking Request

Important Notice

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Vehicle Booking Request

Important Notice

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