Operations Coordinator
Posted on Tuesday, April 7th, 2026
Valley Refrigeration Ltd | Pembroke, Ontario
Full-Time 35 hrs/wk | Wage: Commensurate with experience | Closes 2026-04-20
Job Description
Valley Refrigeration Ltd has an immediate opening for a full-time Operations Coordinator to provide the essential administrative and operational support to ensure smooth daily business functions for a busy HVAC contractor. The best person for this role is someone who enjoys variety in their job. Working as part of a team, you will be providing crucial support through a variety of responsibilities. If you have a keen eye for detail and enjoy working in a busy environment, then this is the job for you!
Responsibilities include but are not limited to:
> Answering a multi-phone system at a busy HVAC office efficiently and politely
> Dispatching service calls, prioritizing the service required
> Ensure all appointments are booked through the computerized dispatch system
> Schedule routine maintenance appointments and all sales lead appointments
> Maintaining numerous reports (sales, maintenance, refrigeration log etc)
> Co-ordinate and communicate with clients and technicians in a timely manner
> Carry out administrative duties such as filing, typing, copying, printing, scanning etc.
> Processing Debit/Visa/MasterCard payments
> Some accounts receivable collection
> Issue purchase orders, receive parts, material and equipment, tag and schedule appropriately
> Source part numbers, prices and availability from suppliers
> Process warranty returns
> Assist with maintaining all training certificate and trade license files (electronically)
> Vehicle spot checks
> Support managers and co-workers through a variety of tasks to ensure the smooth operation of the business
> Contribute to team effort by accomplishing related results as needed
Applicants must have a minimum of 5 years’ proven experience in an administrative position including the following skills:
Strong communication skills both verbal and written
Polite and professional phone étiquette
Proficiency in Microsoft Office & Microsoft Excel & Outlook
Basic Office Administration Procedures
Attention to Detail/Accuracy
Able to multitask, flexibility to handle unplanned tasks as they arise
Work well individually as well as on a team
Be resourceful
Be able to anticipate needs
Additional Information:
At Valley Refrigeration Ltd. we strive to create a great work environment that provides employees with a positive work-life balance. We offer competitive wages along with benefits and RSP contributions; starting pay takes into consideration your experience and will grow as you grow with us.
JOB TERMS: Permanent, Days
APPLY BY: 2026-04-20
How to Apply
Please send your resume in MS Word or PDF format including references by email only to:
hr@valley-refrigeration.ca
Only successful applicants will be contacted for an interview
No walk-ins or phone calls please
NOTE: Algonquin College and Community Employment Services are not responsible for the accuracy, validity or authenticity of external job postings or their content. These advertisements are printed as described by the employer. Algonquin College and Community Employment Services do not screen employers or worksites. It is your responsibility, as an employee, to exercise appropriate caution.
Job seekers, contact Community Employment Services Pembroke for assistance with your employment search.
- Posted in
- Pembroke