Executive Assistant to the Director of Education
Posted on Tuesday, March 24th, 2026
Renfrew County District School Board | Pembroke, Ontario
Full-Time 35 hrs/wk | Wage: Salary $82,482 – $90,126 /year | Closes 2026-04-12
Job Description
LOCATION: RCDSB Board Office, Pembroke, ON Occasional travel within the county and province may be required
HOURS: 35 hours/week; 12 months/year Normal business hours (i.e. 8:30 a.m. – 4:30 p.m.), with regular evening and weekend availability required for Board meetings, as well as on-call requirements for emergency situations
REPORTS TO: Director of Education
CLASSIFICATION: Non-Union
RATE OF PAY: The annual salary grid range is $82,482 – $90,126
START DATE: To be determined, August 10, 2026 or earlier
Skills, Qualifications & Experience:
A minimum of a 2-year Executive Assistant college diploma or equivalent is required; a post-secondary diploma or degree in Executive office administration, business, communications, or a related field is highly preferred;
5 to 7 years of experience working in a lead administrative or executive assistant role, ideally within an education or public sector environment;
Exceptional organizational, time management, and multitasking skills with a strong attention to detail and the ability to manage competing priorities;
Proficiency in Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook), Google Suite, and other office software tools;
High level of professionalism with the ability to handle highly sensitive information, maintain strict confidentiality, and demonstrate political acuity;
Exceptional interpersonal skills to foster a collaborative work environment, build strong relationships, and support colleagues;
Experience working with senior leadership, Boards of Trustees/Directors, and governance structures is an asset;
Additional training in project management, education administration, or equity, diversity, and inclusion is considered an asset.
Duties & Responsibilities:
Executive Leadership Support: Manage the Director of Education’s calendar, prioritize meetings, screen inquiries, and prepare correspondence, reports, and presentations.
Manage operational budgets under the Director’s Office and act as the primary liaison with the Ministry of Education and key community partners.
Support the Director of Education with a variety of priorities and tasks as assigned.
Board & Governance Support: Provide expert-level governance support to the Board of Trustees by scheduling meetings, advising Trustees on required reports, and tracking Trustee requests. Lead the preparation of Board meeting agendas, compile meeting packages, and attend Board and Committee of the Whole meetings to record accurate minutes and action items.
Committee & Senior Team Support: Provide executive-level support to Board Committees (e.g., Policy Review Committee, Parent Involvement Committee) and the Senior Team by coordinating timed agenda items, attending meetings, recording minutes, and tracking alignment on key initiatives.
Administrative Procedures & Communications: Support the Director’s Office in coordinating the review and revision of administrative procedures to ensure alignment with Board policies and regulatory requirements.
Collaborate closely with the Communications Officer to draft communication materials, align the Director’s key messages, and support public presentations.
Project Management & Administrative Systems: Assist with special projects like the Strategic Plan, develop effective filing systems, manage travel arrangements, and process expense reports.
Ensure the timely collection, validation, and submission of June and October Ontario School Information System (ONSIS) data.
NOTE: Hiring will follow the requirements outlined in RCDSB Administrative Procedures. Please submit your application at www.applytoeducation.com to be considered for this posting. Applicants are asked to submit a cover letter and detailed resume outlining their qualifications, skills, and experience related to this job opportunity by the closing date (April 12, 2026). Only candidates selected for interviews will be contacted. All other applicants are thanked for their interest. All offers of employment are conditional upon receipt of a current vulnerable sector screening criminal background check acceptable to the Board. The RCDSB is committed to creating an accessible and inclusive workplace. We are committed to providing barrier free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants requiring a Code-protected accommodation are encouraged to advise Human Resources (hrdept@rcdsb.on.ca) throughout any stage of the recruitment process. The RCDSB is committed to equity, diversity and inclusion in our employment practices.
JOB TERMS: Permanent
APPLY BY: 2026-04-12
How to Apply
Please submit your application at www.applytoeducation.com to be considered for this posting. Job Code: 4015599
Applicants are asked to submit a cover letter and detailed resume outlining their qualifications, skills, and experience related to this job opportunity by the closing date (April 12, 2026).
Only candidates selected for interviews will be contacted. All other applicants are thanked for their interest.
NOTE: Algonquin College and Community Employment Services are not responsible for the accuracy, validity or authenticity of external job postings or their content. These advertisements are printed as described by the employer. Algonquin College and Community Employment Services do not screen employers or worksites. It is your responsibility, as an employee, to exercise appropriate caution.
Job seekers, contact Community Employment Services Eganville, Pembroke for assistance with your employment search.