Facilities Operations & Projects Supervisor, permanent full time
Posted on Tuesday, September 15th, 2026
Family & Children’s Services of Renfrew County | Pembroke, Ontario
Full-Time | Wage: Hourly $39.54-$56.84 /hr | Closes 2026-09-29
Job Description
Position Summary
Reporting to the Director of Finance, the Facilities Operations & Projects Supervisor is responsible for the safe, effective and cost-efficient operation of all Family and Children’s Services of Renfrew County (FCSRC) buildings, grounds, physical assets and related services.
The position provides hands-on general maintenance and repairs and oversees external contractors when specialized expertise is required. The position develops and maintains site-specific preventative maintenance plans; coordinates facility projects, capital improvements, janitorial and grounds services; supports organizational emergency preparedness and security; administers facilities-related procurement and contracts; and maintains an accurate inventory of organizational furniture, equipment and other physical assets.
The position also supports FCSRC’s evolving infrastructure needs, including facility improvements, renovations, space planning, property transitions, and the development or occupancy of new service locations. Through this work, the Facilities Operations & Projects Supervisor helps ensure FCSRC facilities remain safe, accessible, functional, welcoming and responsive to the needs of children, families, individuals, staff and community partners.
Key Responsibilities
Facilities and Grounds Operations
Coordinate the ongoing operation, maintenance and repair of all FCSRC-owned, leased or occupied buildings and grounds.
Regularly inspect each site to identify maintenance requirements, safety concerns, accessibility barriers and opportunities for improvement.
Complete general handyman work and minor repairs within the position’s training, and the individuals qualifications and authorized scope, including basic carpentry, painting, furniture assembly and relocation, minor plumbing repairs, fixture replacement and other routine maintenance.
Coordinate facilities-related matters affecting tenants, community partners and other authorized building users, including communication, building access, maintenance requirements, service disruptions, safety requirements and shared-space expectations.
Determine when work requires a licensed, certified or specialized contractor and arrange for the appropriate services.
Coordinate seasonal grounds maintenance, snow and ice removal, landscaping, parking areas, entrances, walkways and exterior building conditions.
Establish systems for receiving, prioritizing, tracking and completing facilities-related service requests.
Maintain accurate records of inspections, maintenance, repairs, warranties, service agreements, permits and completed work.
Coordinate after-hours response to urgent building, utility, weather, security or facilities-related issues as required.
Education and Experience
Post-secondary diploma or certificate in facilities management, building systems, construction, property management, skilled trades, business administration, procurement, occupational health and safety or a related field.
A combination of relevant education, certifications and substantial practical experience may be considered.
Minimum three to five years of progressively responsible experience in facilities, property, building operations or a related role.
Demonstrated experience coordinating multiple buildings or locations.
Demonstrated experience completing general building maintenance and minor repairs.
Experience sourcing and managing contractors and service providers.
Experience preparing procurement documents, obtaining quotations or administering competitive procurement processes.
Experience developing or administering operating and preventative maintenance budgets.
Experience with emergency preparedness, fire safety, physical security or business continuity planning.
Experience maintaining asset inventories and preventative maintenance systems.
Experience in a public, broader public sector, health, social services or not-for-profit environment is considered an asset.
Demonstrated experience coordinating facility improvement, construction, renovation, relocation or occupancy projects is considered an asset.
Supervisory or team-lead experience is considered an asset.
Knowledge and Skills
Sound practical knowledge of building systems, preventative maintenance and general repair practices.
Ability to assess maintenance concerns and determine when licensed or specialized services are required.
Strong project, contract, procurement and vendor-management skills.
Demonstrated ability to prepare scopes of work, compare bids and monitor service performance.
Sound budgeting, forecasting, recordkeeping and financial-management skills.
Knowledge of workplace health and safety, accessibility, fire safety and facilities-related compliance obligations.
Knowledge of infection prevention and control practices relevant to community and office environments.
Strong organizational skills and the ability to manage multiple sites, priorities, deadlines and urgent requests.
Strong judgment, initiative, problem-solving and decision-making skills.
Ability to establish practical systems and maintain accurate documentation.
Strong interpersonal and communication skills, including the ability to work effectively with staff, leadership, contractors, inspectors and community partners.
Ability to exercise discretion and maintain confidentiality when working in sensitive service environments.
Ability to use Microsoft 365, Excel, and electronic systems for work orders, inventories, purchasing, budgets, scheduling and document management.
Ability to communicate in both English and French is considered an asset.
Required Certifications and Conditions of Employment
Valid Ontario driver’s license and access to a reliable vehicle, and insurance as required.
Satisfactory vulnerable sector check or other background screening required by FCSRC.
Standard First Aid and CPR certification, or willingness to obtain.
WHMIS certification, or willingness to obtain.
JOB TERMS: Permanent
APPLY BY: 2026-09-29
How to Apply
Please follow the link:
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=1ca9776e-c03d-457d-a135-61eb28b2116d&ccId=19000101_000001&jobId=12701&source=IN&lang=en_CA
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Job seekers, contact Community Employment Services Pembroke for assistance with your employment search.
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- Pembroke