Recruitment process

Is this your first time hiring an Algonquin College co-op student?

You can create your own account on our HireAC online job portal or email or coopandcareer@algonquincollege.com and we will create one for you.

Once your account is created, an Industry Engagement Specialist will contact you to discuss your employment needs and subsequent steps.

Getting Started:

Step 1

1. Go to HireAC.ca and click on Employers, then Account Registration
2. Complete the Organization, Division, and User Information
3. Select the services your organization is interested in.

Step 2

1. Confirm you are not a robot, and click “Continue”.
2. You will receive either a phone call or email from an Industry Engagement Specialist once we receive your pending registration within 1-2 business days.

For step-by-step instructions on creating an account or resetting your password view Getting Started.

Post Your Co-op Job Through HireAC

Post a job:

1. Log into HireAC and click “Post a Job” on your dashboard.
2. Select Co-op Job Postings > Post a New Job  and complete the job information.
   Choose targeted programs and application delivery method.

1. Click Submit Posting for Approval
   You’ll receive a confirmation approved email when your posting is live.

Repost a job:

1. Login into HireAC, click  Job Postings, locate the job, and click Repost.
2. Select Repost and Edit Posting, update detail, and click Repost.

For a detailed step-by-step process, see the Job Posting Guide

Reviewing Applications on HireAC

On the day your job closes, you will receive an email that contains all of the applicants and instructions on our interview process. Applications are also accessible via HirAC online platform.

To Review applications:

1. Log into HireAC
2. Click the “Job Postings” tab on the dashboard followed by “View Apps“

Step 2:

1. To download the application bundle click on the three dots action button near the bottom right of the page and select “Download All Applications”.
2. You can also view or download applications individually using using the ‘Download Package‘ or ‘Quick Preview‘ buttons.​
3. Create a custom application bundle of selected applications, click the three dots action button followed by the ‘Create Custom Application Bundle, then check the students you want to include.
4. Don’t forget to include the interview link in your request.

For detailed step-by-step instructions, see the Review Application Guide

Submitting an interview Request

Once you have reviewed all applications, you will be able to select the successful candidates you wish to interview and create an interview request. You will need to login to HireAC to request your interview.

Step 1:

1. Log in HireAC – HireAC.ca
2. Click the ‘Job Postings’ tab on the dashboard followed by “View Apps“
3. Under “Application Status,” use the drop-down menu to select your preferred candidates
4. Next, choose your interviewees using the “Selected for Interview” drop-down option.

Step 2:

1. Click on the three dots action button near the bottom right of the page and then select “Interview Options, followed by “Create an interview Schedule“
2. Select your interview type and choose your preferred “Location and Method“
3. Provide the interview details; date. start/end time, interview length, buffer between interviews, and number of breaks
4. Please include the meeting link for the interview in your request.

We encourage you to set up one meeting link, with a waiting room to admit the students individually at their interview time. Here are the instructions on setting up a meeting with a waiting room:

• Zoom
• Teams

For detailed step-by-step instructions, see the Interview Request Guide

If you have any issues please email coopjobs@algonquincollege.com for interview scheduling assistance.

Ranking Students After Interviews

After the first round of interviews, you will need to login to HireAC and rank your candidates in order of preference.

Please visit our important co-op dates page on our website:
www.algonquincollege.com/coop-career-centre/important-co-op-dates/

To Rank Your Students:

Step 1:

1. Log into HireAC – HireAC.ca
2. Click “Cooperative Education” on the left side of the menu on your dashboard
3. Click the green “View Rankings” button

Step 2:

1. Click “Submit Rankings”.
2. Use the drop-down list under the ‘Ranking’ column to assign a rank for each candidate.
   Assign a numerical ranking to students you wish to offer a position.
   Select “Not Selected for HireAC” if you do not wish to hire a student.

Students will have 24 hours to accept or decline the job offer. If decline, the offer will automatically be sent to the next candidate in your ranking order.

Please Note: When finished with your ranking you have to click “Save Rankings” at the bottom of the page to save your selections.

Standards for Ranking:

1. All students must be ranked (ie: with a number or marked as “Not Ranked”).
2. The number of #1 ranking must match the number of positions being offered. Only one student can be ranked #1 for each position. (If you have two positions available, then you can choose two #1’s and so on).
3. Numbers must be sequential with no gaps (ie: 1,2,3,4, etc.)
4. Rankings to #2 and beyond will not be sent to the student until your top choice has confirmed her/his decision.
5. If you have selected “not ranked” for a candidate, you will be prompted to select a reason that will be shared with the candidates.

For detailed step-by-step instructions, see the Ranking-Guide

Upon receiving the student’s acceptance email, contact the student directly to discuss next steps (e.g. salary, start date, security clearance forms, etc.)