AA34: Copyright

  • Policy #: AA34
  • Responsible Authority: Director, Student Support Services
  • Approval Authority: Algonquin College Executive Committee
  • Executive Sponsor: Vice President, Student Services
  • Approval Date: 1993/03/18
  • Last Reviewed: 2016/10/05
  • Mandatory Revision Date: 2021/10/05
  • Downloadable Version: Copyright

To help College employees and students comply with the legal requirements of the Canadian Copyright Act as it relates to the copying, reproducing or distributing of any copyright material.

All College employees and students.





Copyright means the right to produce, reproduce and copy works. Only the copyright owner has the right to decide when and how the work is to be copied. Copyright protection is automatic once the work is created, and applies whether or not a copyright statement appears on the material.

Access Copyright

An organization of Canadian authors, creators and publishers that has the ability to authorize the use of published copyrighted works in Access Copyright’s repertoire within certain parameters.

Digital Copyright

Copyright associated with digitized content such as music or written works published and/or distributed online over internet or other computerized communications networks.

Fair Dealing

A user’s right under the Canadian Copyright Act which permits the use of copyright material without permission or payment of royalties provided the “dealing,” or use, is for one of the eight purposes: research, private study, criticism, review, news reporting, education, satire and parody.


1.   College employees and students will comply with the legal requirements of the Canadian Copyright Act. The Copyright Act outlines the rights of copyright holders and the exemptions around Fair Dealing. Fair Dealing is an exception under the Copyright Act that allows copying for research, private study, criticism, news reporting and review, education, satire and parody.

2.   The College will respect the rights of copyrights owners.

3.   The College has  signed  an  Agreement  with  Access Copyright  and  pays  an  annual  fee  to cover a variety of copying done  at  the College.  The fees are passed on to copyright owners   in the form of royalty payments.

4.   The College has adopted the Fair Dealing Policy recommended by the Association of Canadian Community Colleges (ACCC).

5.   College facilities and equipment will not be used to  copy,  store,  display  or  transmit copyright material, except as permitted  for  educational  and  research  purposes,  as  defined in  applicable legislation, guidelines, and agreements.


6.   The Library is the responsible authority and will provide copyright information in the College. Information on copyright and digital copyright can be found at the Library’s copyright webpage.

7.   Unless there are specific written agreements to the contrary, materials created by College employees in the performance of their duties at the College will belong to the College, as stated in the Canadian Copyright Act and Article 13 of the Academic Employees Collective Agreement.
The Print Shop staff will assist with copyright requirements for all manuals and course packs produced by the Print Shop for distribution and/or sale. All associated payments for copyrighted materials will be paid by the Print Shop.

9.   The sales and distribution of College materials to external clients will be handled by the Print Shop.

10.  When a department negotiates copyright permissions without the help of the Print Shop, the department will be responsible for arranging for payment of clearance fees, if these apply.

11.  Departments will retain all documentation on copyright permissions and negotiated arrangements obtained by the department or with the help of the Print Shop.

12.  The end user, whether student, employee, or contractor acting for the College, will be responsible to ensure that they legally have the right to copy.

13.  Infringements of College Copyright will be addressed by the Manager of the Library.











Consult the Library’s copyright webpage for copyright and digital   copyright information when using a published work.




Obtain copyright release for all manuals and course packs produced by the Print Shop and pay associated costs.


Print Shop Staff


Obtain the required copyright release for any published work produced by the department that is not included in 1.2 and pay associated costs.


Departmental employees


Keep all documentation on copyright permissions and negotiated arrangements obtained by the department or the Print Shop.


Departmental employees and administrator


RE 05     Intellectual Property

RELATED MATERIALS                                                                                                                        

Library’s Copyright webpage

Association of Canadian Community Colleges (ACCC) Fair Dealing Policy

Academic Employees Collective Agreement

Copyright Act