Faculty Supports
Find resources, guidance, and strategies to promote academic integrity, engage students in conversations about ethical learning, and respond to concerns about academic misconduct.
Reporting Academic Misconduct
Academic Integrity Incident Reports are submitted using one of the following approved reporting mechanisms:
| Reporting Option | Use When |
|---|---|
| • The incident appears intentional • A minor to egregious advantage was gained. • It aligns as a Level 1 or higher on the Academic Misconduct Sanction Matrix. |
|
| • The learner would benefit from a learning opportunity rather than discipline • The incident is non-intentional • No advantage was gained • Typically Level 1 (but not exclusive) • Assessment value <10% (See video below) |
VIDEO: How to Initiate a Formal Learning Opportunity (FLO)
Watch this video for an explanation of what a Formal Learning Opportunity is, when it should be applied, and how to complete the relevant form.
Reporting Academic Misconduct
- Academic Misconduct Reporting Guide
Step by step process of how to submit an alleged incident of academic misconduct via Microsoft Forms. - Turnitin 101
Describes how to use TurnItIn as a faculty member as a tool to help flag possible plagiarism. This includes how to interpret reports, what to do if you suspect plagiarism, as well as training video links. - Academic Incident – Sample Email to Students for Professors_AC
A sample email faculty can use to complete the first step in the academic incident reporting process, which is communication with the student regarding an alleged act of academic misconduct prior to reporting to the Academic Integrity Office.
Academic Misconduct Sanction Matrix
The Sanction Matrix is a guidance tool intended to support faculty and academic administrators in assessing the severity of academic misconduct and recommending proportionate educational interventions and sanctions. Faculty should use the matrix, together with Academic Policy AA48, to inform their recommendations.
Final academic integrity findings and sanctions are determined through the AA48 process and approved by the appropriate decision-maker in accordance with the authority levels outlined in the policy.
Faculty Notifications and Sample Emails
Faculty receive different automated notifications depending on whether a matter is addressed through a Formal Learning Opportunity (FLO) or proceeds through the formal Academic Misconduct process. Sample excerpts from these communications are provided below.
|
Formal Learning Opportunity (FLO)
|
Academic Misconduct Reporting Form
|
| Minor academic misconduct eligible for an educational resolution. | Formal investigation process under Academic Integrity Policy AA48 |
| Acknowledgement Notification | Acknowledgement Notification |
| When faculty receive this: Immediately after submitting a Formal Learning Opportunity Report.
Email excerpt: “This message confirms that a Formal Learning Opportunity Report has been submitted and the details recorded are outlined below. The Academic Administrator may contact you if additional information or clarification is required …“ |
When faculty receive this: Immediately after submitting an Academic Misconduct Incident Report.
Email excerpt: “This message confirms that an Academic Misconduct Incident Report has been submitted and the details recorded are outlined below. The Administrator copied on this email is the primary contact for this case and will review the information provided. The Administrator may reach out with questions…” |
| Notice of Escalation After Review of FLO by Academic Administrator | Notice of Decision – Academic Misconduct Sent to Learner (Faculty CC’d) |
| When faculty may receive this: If the matter is escalated to a formal academic integrity case following review.
Email excerpt: “Following review of the FLO case submitted for [Student Name], it has been determined that this matter requires escalation to a formal academic integrity case. You will be copied on the final decision report once the review is complete.” |
When faculty receive this: When the learner has been informed of the final decision.
Email excerpt: “This email is to formally inform you of the final decision pertaining to your Academic Misconduct Incident in [course code]. Please keep this email as part of your personal records.” |
Academic Integrity Policy (AA48)
Review the College’s Academic Integrity Policy (AA48), including faculty responsibilities, academic misconduct reporting procedures, investigation processes, sanctions, and guidance related to the use of generative AI in academic work. This policy outlines the College’s expectations for promoting and upholding academic integrity across all learning environments.
Generative Artificial Intelligence (GenAI) and Academic Integrity
- Faculty Guide – Fairly Investigating GenAI Misuse
This guide provides direction on how to fairly detect AI-generated text misuse, what to do if you think you have detected misuse of AI-generated text, and the importance of providing clear instructions. - Learn the Basics of Generative AI
Link to LTS’ new Generative AI tab with several resources and support for faculty and staff.
Assessments
- Alternative Assessments
Describes the benefits of using alternative assessments, the tools for evaluating, and considerations for alternatives for different assessment types. Helpful instructions on how to help reduce academic integrity issues related to alternative assessments are also included. - Tips for Designing Assessments
Includes general tips on assessment design with a focus on academic integrity, as well as specific design tips for short answer assessments, written assessments, and tests or exams.