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Board of Governors |
| Minutes - Meeting 390 |
DRAFT BOARD OF GOVERNORS MINUTES OF MEETING NUMBER THREE HUNDRED NINETY OF THE BOARD OF GOVERNORS OF ALGONQUIN COLLEGE, WHICH WAS HELD ON MONDAY, MAY 12, 2003 AT 5:00 P.M. IN THE ROSSER BOARD ROOM, "C" BUILDING, WOODROFFE CAMPUS Present: Mr. Mike Keller, Chair
Regrets: Mr. Jim Chadwick
Vice Presidents seated at the table:
Resource Personnel and Observers:
Brenda McCutcheon The Chair called the meeting to order at 5:00 p.m. and welcomed all in attendance. Mr. Keller introduced Mr. Mubasher Saifi, the Student Governor -Elect, Mr. Wayne Wilson, the Academic Governor - Elect and Mr. Adam Gal, the new President of the Students' Association. 03-32 CONFLICT OF INTEREST DECLARATION None declared. 03-33 MINUTES OF THE PREVIOUS MEETING RESOLUTION that the minutes of the meeting held on April 14, 2003 be adopted as circulated. CARRIED
NEW AND REVISED BOARD BY-LAWS With the agreement of Governors, agenda item 6 (b) was moved forward. The Chair introduced Mr. Gordon McCay and Mr. Doug Smyth of the legal firm Low Murchison and welcomed them to the meeting. Mr. McCay observed that the new Ontario Colleges of Applied Arts and Technology Act, 2002 was proclaimed April 1, 2003. New Regulations and Ministry Binding Policy Directives were developed as a result of this new Act which, in turn, require boards to review their By-laws to reflect the new reality. One of the matters yet to be addressed is program advisory committees. Once the Ministry Binding Policy Directive relating to Programs of Instruction is finalized, a further By-law will be developed covering Advisory Committees. The package included in members' dossiers contained four By-laws: By-law No. 1 is a general operating By-law; By-law No. 2 is a borrowing By-law; By-law No. 3 is intended to record in by-law format the process followed to elect internal Governors from the four constituent groups; By-law No. 4 is intended to create a new College Council analogous to the old Academic Council. According to a Ministry binding policy directive, all colleges are to establish similar By-laws and post them on their web sites. Mr. McCay and Mr. Smyth took members through the four By-laws highlighting the changes and explaining the rationale behind each. By-law No. #1
By-law No. #2
By-law No. #3
By-law No. #4
Comments/questions included:
RESOLUTION that the Board of Governors approve By-law No. #1 as amended and By-laws No. #2, #3 and #4 as presented. CARRIED UNANIMOUSLY The Chair thanked Mr. McCay and Mr. Smyth for their efforts on behalf of the College. 03-35 BUSINESS ARISING FROM THE MINUTES Members had in their dossiers a memorandum explaining how the $22.7 million cost of construction for the Advanced Technology Centre had been funded. Governor Kennedy stated that what he had requested was a comparison between what had been originally approved by the Board for the construction of the ATC and how it was actually funded. Mr. Hamilton replied that the original submission for the construction of the ATC was a $25 million project as follows:
As the College proceeded with fundraising, a key business person was enlisted to assist the College in raising the $9 million. It was just at that time that the downturn in the technology market occurred and it soon became clear that it would not be possible to raise this sum. The College received $6 million in ATOP funding which had been set aside and not earmarked for any project in the event the fundraising did not go well. This money was used in the construction of the ATC. Algonquin did receive $900,000 in donations and the interest on the SuperBuild grant was more than anticipated. The College also earned interest on the ATOP monies. $1 million from the Infrastructure grants went directly to the ATC and $3 million from the operating cash-flow for a total of $22.7 million. Algonquin was able to complete the project for less money than anticipated. Some none-core elements were not completed but they can be added in at a later date; for example, the multi-purpose conference centre; the shell is there, but the finishing can be done later. Governor Kennedy asked if the institutional funding was predicated on the sale of the Rideau Campus. Mr. Hamilton replied that the College always anticipated putting surplus cash into the project. Mr. Kennedy expressed himself as satisfied with this explanation. 03-36 REPORT OF THE CHAIR The President and the Chair will attend the ACAATO General Assembly meeting on Wednesday, May 14th. The Minister, the Honourable Dianne Cunningham, will be present from 8:30 - 9:30 a.m. Topics for discussion with the Minister include funding, Charter issues, and transfer of academic credit between colleges and universities. Other topics to be discussed at the meeting include the ACAATO advocacy strategy, CAAT Pension Plan update, Program Approval: Self Regulating Mechanism and Credential Validation Service, Charter issues, and Administration compensation. The student newspaper The Algonquin Times won several awards from the Ontario Community Newspaper Association (OCNA): a) 2nd place in the General Excellence Awards In addition, The Algonquin Times has won another award which is just as significant as the OCNA awards. Algonquin's Centre for Students with Disabilities nominated The Algonquin Times for the Glenn Crombie Memorial Award, a provincial award sponsored by the College Committee on Disability Issues. It recognizes a College which has "an impact on the awareness of others regarding the importance of services to students with disabilities within the college system." Students in the one-year Retail Florist program won first, second, and third-place medals at the Canada Blooms Inter-College Floral Design Competition held in Toronto on March 13, 2003, in conjunction with the annual Toronto Flower and Garden Show. Congratulatory letters from the Board will be sent to the Coordinators of the Journalism and Florist programs. Four Algonquin College educators were among the finalists honoured at the EduGala on Thursday, April 24th, 2003. The Board extended congratulations to Governor McIntyre who was one of the successful recipients of the award. Three Algonquin faculty were honoured at the 10th Annual YMCA-YWCA Women of Distinction Awards ceremony held April 22, 2003 at the Ottawa Congress Centre. Donna Leon (TV Broadcasting) received the Rogers Television Award for Arts and Culture, Lee Farnworth (Police Foundations) received the Ottawa Citizen Community Volunteer Award, and Leslie McDiarmid (General Arts and Science) received the Y105 Charitable and Not-for-Profit Sectors Award. Ottawa area Convocation ceremonies will be held on Sunday, June 8th and Monday, June 9th. Governor Bhindi will bring greetings from the Board to the 1:00 p.m. ceremony on Sunday; Governor Wallace will bring greetings and be the guest speaker at the 5:00 p.m. ceremony on Sunday; Governor Westeinde will bring greetings and be the guest speaker at the 10:00 a.m. ceremony on Monday; and Governor Kirkpatrick will bring greetings at the 2:00 p.m. ceremony on Monday. Any Governors interested in attending any one of these ceremonies were requested to advise the Board Office as soon as possible. The June 23rd Board meeting will be the Annual General Meeting of the Corporation of Algonquin College at which time the draft audited financial statements will be presented for approval. The meeting will be followed by a dinner at the President's home for Governors and their spouses or guests. 03-37 REPORT OF THE PRESIDENT The President reported on the following:
REPORT OF THE EXECUTIVE COMMITTEE At its meeting on May 5th, the Executive Committee considered Governor Holzman's query as to whether there was a role for the Executive Committee to play in vetting items before they are brought to the Board. Members of the Executive Committee were adamant that they did not want to be a small Board inside the larger Board. Whenever the issue has been raised at the full Board, the majority of Governors have expressed the opinion that operating in this fashion is very divisive as well as giving the appearance of rubber stamping decisions taken by the Executive Committee. Members of the Executive Committee were in agreement that the present model of bringing all required decisions to the attention of the full Board is working to the satisfaction of the majority of Governors. Governor Holzman asked if the Executive felt there were a need for a Finance Committee. The Chair replied that from time to time the Board may set up a special committee to investigate a particular issue, but in general practice all required decisions will be brought to the Board for a full discussion. Members expressed their support for continuing in this fashion. Board Appointment : It is the policy of the Board that there be at least one member from Lanark County on the Board. With Governor Stapley's decision not to seek reappointment to the Board, a candidate for Board membership was sought from Lanark County. The President contacted six individuals residing in Lanark County to ascertain their availability and willingness to let their names stand for appointment to the Board. Five of the six indicated that they would like to have their names kept on file for another time, but at the moment, they were too busy to devote the required time to Algonquin. Mr. Bryce Bell is willing to let his name stand. Mr. Bell is a partner, Executive Officer - Lansgard Consulting Inc. - municipal and corporate consulting services as well as the owner of Bellwood Design - Sculptor/landscape designer. From 1971 - 1980, Mr. Bell was the Director of Student Services here at the College. In addition, Mr. Bell is well connected politically to Toronto. The Executive Committee is recommending Mr. Bell as a successor to Mr. Stapley. RESOLUTION that the Board of Governors recommend to the College Compensation and Appointments Council that Bryce Bell be appointed to the Algonquin College Board of Governors for a three year term effective September 1, 2003. CARRIED UNANIMOUSLY OFFICERS FOR 2003 - 2004 The following Governors expressed an interest in serving as Officers of the Board for the 2003 - 2004 academic year: Mike Keller - Chair The Chair asked if there were any other Governors interested in serving in one of theses roles? No one else volunteered to serve in one of these positions RESOLUTION that the Board of Governors approve the above slate of Officers to serve as the Executive Committee of the Board for the year beginning September 1, 2003. CARRIED UNANIMOUSLY APPLICANT AND REGISTRANT SURVEYS Mr. Thoms, Director, Marketing Department, informed Governors that beginning last summer and throughout the fall, the Marketing Department and the Registrar's Office undertook a three phase study of applicants and registrants: 1) applicants who had been accepted by the College but chose not to come; 2) registrants who withdrew from the College after starting their program; 3) students who were eligible to return to the College but chose not to return. A copy of the PowerPoint presentation is available in the Board Office. As a result of the information gathered from the Applicant Survey, the College Enrolment Management Committee developed a series of recommendations in four key areas: 1) communication - review all letters to
applicants to ensure they have the same client centred and professional tone Ms Rowan-Legg, Registrar, noted that the Registrar's Office tracks and reports the number of full-time and part-time withdrawals from daytime programs. With the use of new software, Attrition Rate Calculator, each department will be able to analyze and assess withdrawal patterns by program. The five primary reasons for withdrawal were identified as personal, program unrelated to career goals, other, health and financial pressures. The TeleServicing Team in the Registrar's Office contacts those students who are eligible to return for another semester but who choose not to come back to ascertain the reason(s) why. The five most common reasons were financial, program unrelated to career goals, attending university, personal, attending another college. This survey is well received by those contacted; they are pleased that the College is still interested in them. Algonquin does track those individuals who say they want to come back in the future and contacts them to see how the College can help them to return. Some retention strategies that are already underway or under consideration include: the early release and stability of student timetables; programs to assist students in the transition to College; the identification of an Academic Advisor within the first three weeks of class; follow-up calls to students who withdraw; review of withdrawal and failure rates by program; and, the establishment of client service skills as a key element in the recruitment and evaluation of all College staff. The Chair thanked Mr. Thoms and Ms Rowan-Legg for their informative report. DRAFT STRATEGIC PLAN 2003 - 2008 Mr. Gillett introduced the President's Executive Committee who were responsible for the development of the draft Strategic Plan: Mrs. Dubé, Mr. Hamilton, Mrs. Hanson, Mr. Papadolias, Mrs. Rowan-Legg, Mr. Thoms, and Mr. Warburton. With the aid of a PowerPoint presentation, which is available in the Board Office , the President provided the background to the draft Strategic Plan document which was included in members' dossiers. The Committee examined the College from every aspect and identified several key factors which will impact Algonquin in the future:
The College's core values, student success, quality programs and services, committed employees, are still valid. To continue to be successful, Algonquin must work in partnership with the entire community as well as exceed client expectations. Local demographics and the fact that 93% of all applications are for the same 70 programs continue to be challenges. The Ottawa 20/20 Economic Plan projects eight areas of growth for the future and Algonquin offers programs in all eight areas. The Conference Board of Canada sees a future in immigration and reskilling requirements as 94% of all jobs will require some form of post secondary education. The new College Charter requires colleges to have a strategic plan which identifies their vision, core businesses and long term goals. These plans must be posted on individual college web sites. After reviewing all the background material, the Committee identified four key areas as the building blocks of the new Strategic Plan: 1) ensuring quality programs and services; 2) exceeding student expectations; 3) leveraging technology; 4) improving financial stability. Strategies were identified to achieve each building block. The President concluded that if Governors approve the general directions established in the Strategic Plan before them, the various departments and areas of the College will set specific targets with measurable outcome for the next twelve months in each of the four key areas. The Administration will review the 2003-04 budget and realign resources where necessary to achieve the targetted outcomes. This information will be shared with the Board in June. The Chair commended the President's Executive Committee for the attention to detail displayed in the formulation of the draft Strategic Plan. RESOLUTION that the Board of Governors approve the Strategic Plan 2003 - 2008 as presented. CARRIED UNANIMOUSLY
Governor Bhindi asked if there were any information on collective bargaining to report to which the President responded in the negative. Referring to page 3, Governor Kennedy requested a breakdown on how the $11.3 million allocated to the Double Cohort project would be spent when the College only received $7 million from SuperBuild. How will the remainder be funded? Mr. Hamilton replied that the government will provide $7 million in SuperBuild funding; the College is required to provide $3 million; and, the remaining $1.3 million is from Trades activity. Algonquin will spend approximately $3 million this year to address the Double Cohort challenge; the Trades building will be addressed next year together with additional construction to accommodate the flow-through from the Double Cohort. The $11.3 million project will unfold over a two to three year period. Unlike previous SuperBuild projects, the government is not flowing the money to the College as a lump sum. Instead, Algonquin will receive 10% in year 1; 50% in year 2 and the remaining 40% in year 3. The first priority is the renovation work to be accomplished this summer, estimated to cost in the neighbourhood of $1.5 - $2 million. The complete written Management Summary Report is attached as Appendix "A" to these minutes. 03-39 INFORMATION ITEMS The following items have been received and are available from the Board Office upon request: Directives April 9, 2003 Funding parameters for the Bachelor of Applied Technology (Photonics) April 16, 2003 Construction Carpentry - Advanced Housing, Approved, 2 years, 4 semesters, effective Fall 2003 April 30, 2003 Ministry Decisions on College Program Proposals for March 2003. The following from Algonquin: Building Construction Technician, Approved, 2 years, 4 semesters, effective Fall 2003 Veterinary Technician, Approved 2 years, 4 semesters, effective Fall 2003 Removal of quota by Ministry for Dental Hygiene (direct entry) 4 semesters 03-40 OTHER BUSINESS Governor Kennedy advised that a number of faculty have approached him regarding concerns about the number of staff who worked at the Rideau Campus who had developed cancer. He wondered if there were any studies undertaken of the Rideau site or what the College knew of the site. The President replied that the College has had three environmental assessments conducted at the Rideau Campus and all three have come back clear. Algonquin would not be able to dispose of the site without a clean bill of health. Mr. Hamilton continued that the issue had been raised two years ago at the Occupational Health and Safety Committee. The information was turned over to the Medical Officer of Health for the region for assessment. The reply was that the number of cases was not unusual and fit the general profile for the community as a whole. In the interim, several more cases have been identified and this information has again been forwarded to the Medical Officer of Health for assessment as the Office has the necessary expertise to make a judgement. The reply will be brought to the Board when it is received. 03-41 IN CAMERA SESSION RESOLUTION that the Board move In Camera to discuss the President's Evaluation. CARRIED Observers, members of the Administration and Internal Governors, in accordance with By-law No. #1, left the meeting at 7:00 p.m. The meeting adjourned for the evening at 7:30 p.m. APPENDIX "A" MANAGEMENT SUMMARY REPORT VICE PRESIDENT, ACADEMIC MANAGEMENT REPORT PROGRAM UPDATE School of Academic Advancement and Languages The School has signed articulation agreements with the University of Ottawa and Carleton University for students who have successfully completed the two-year General Arts and Science program. The University of Ottawa will provide advanced standing credits for entry to their Bachelor of Arts and Bachelor of Social Sciences programs. Carleton University will provide advanced standing credits to its Bachelor of Arts program. School of Transportation and Building Trades APPLIED RESEARCH AWARDS a) 2nd place in the General Excellence Awards Furthermore, The Algonquin Times has won another award which is just as significant as the OCNA awards. Algonquin's Centre for Students with Disabilities nominated The Algonquin Times for the Glenn Crombie Memorial Award, a provincial award sponsored by the College Committee on Disability Issues. It recognizes a College which has "an impact on the awareness of others regarding the importance of services to students with disabilities within the college system." The Times entry consisted of four different stories written by four different students which brought to light the many challenges disabled students face in college life. The Times entry won the Eastern Ontario level and advanced to the provincials, where it was named the top entry, shared with Cambrian College. Students in the one-year Retail Florist program won first, second, and third-place medals at the Canada Blooms Inter-College Floral Design Competition held in Toronto on March 13, 2003, in conjunction with the annual Toronto Flower and Garden Show. Four Algonquin College educators were among the finalists honoured at the EduGala on Thursday, April 24th, 2003. The Capital Educators' Awards 2003 is coordinated by the Ottawa Centre for Research and Innovation (OCRI), in conjunction with area school boards, universities and colleges. Finalists are selected from nominations received through a public call for nominations. There were four nominees from Algonquin College: Diana Partridge (General Arts and Science), Alice Tsai (Computer Studies), Maria Schurr (Social Service Worker), and Wayne McIntyre (Chair, Marketing and Management Studies). Congratulations to Mr. McIntyre who was one of the successful recipients of the award. Three Algonquin faculty were honoured at the 10th Annual YMCA-YWCA Women of Distinction Awards ceremony held April 22, 2003 at the Ottawa Congress Centre. Donna Leon (TV Broadcasting) received the Rogers Television Award for Arts and Culture, Lee Farnworth (Police Foundations) received the Ottawa Citizen Community Volunteer Award, and Leslie McDiarmid (General Arts and Science) received the Y105 Charitable and Not-for-Profit Sectors Award. STUDENT ACTIVITY In Perth, the second-year Heritage Carpentry and Masonry students are in the community participating in their end-of-semester work projects. Carpentry students are conducting restoration work at the St. Declans Church in Lanark, while the Masonry students are working at the Inge-va historic site in Perth. DONATIONS VICE-PRESIDENT, FINANCE AND ADMINISTRATION COLLEGE ANCILLARY SERVICES Food and Beverage Operations Main Cafeteria + 16%; Portable Feast +18%; Banquets +20%. Algonquin Publishing Centre FINANCE AND ADMINISTRATIVE SERVICES INFORMATION TECHNOLOGY SERVICES PHYSICAL RESOURCES The SuperBuild announcement was issued, confirming that Algonquin College would receive $7.0 million in funding from the Ontario Government. E Building, Woodroffe Campus Residence, Phase III The parking lot design is 100% complete and is being tendered. The roofing and exterior walls are under way; the interior walls have been 80% framed. Suite and project finishes have been approved; the furniture has been tendered and is on budget. REGISTRAR'S OFFICE The Admissions Summary Report (by School/Institute) for April 24 indicates the total number of Accepted/Confirmed/Full Fees for the College was 12,595, as compared to 10,818 at the same time last year. Registration Statistics, 2003 Winter Continuing Education Registrations: With respect to Continuing Education registrations for the 2003 Winter Term, as of April 25, registrations stood at 17,428 as compared to 17,331 at the same time last year. This year's registrations to April 25 represent 103.0% of the 2003 Winter projection. Regarding CE registrations in the Spring Term, as of April 25, registrations stood at 6,976 as compared to 6,444 at the same time last year. Registration continues throughout the term. VICE PRESIDENT STUDENT LIFE AND HUMAN RESOURCES FINANCIAL AID The Financial Aid Office is working on a series of publications. The first two "a Financial Aid Office Monograph" and "a Frequently Asked Questions Pamphlet about the Financial Aid Office" have already been worked on. A third publication providing details on Algonquin's student bursary program is currently in draft form and there are plans for a fourth publication which will focus on budgeting tips for students. Financial Aid has also made arrangements to do early release of 2003 Summer Session OSAP funds on May 1st and 2nd to our high need OSAP students (students with children). The normal release date for these loans would be May 5th. The students in question have been notified of this service by various means, i.e. mail/phone/in person. A representative from the loan service provider, the National Student Loan Service Centre (NSLSC) will be on campus from May 1st until May 9th to assist any 2003 summer OSAP students with negotiating their OSAP loans. STUDENT AFFAIRS AND ORIENTATION An end of year thank you luncheon was also held on April 11th for the outgoing Resident Advisors. Students were given the opportunity to express their concerns and experiences. The luncheon was attended by President Gillett, Rick Mannell and Dawn Dube. The Orientation Officer welcomed the Wildfire Dance Theatre to the college cafeteria on April 14th. The group promotes understanding of cultural and religious diversity, social justice and peace. Counselling Services Counselling Services has been able to see a number of rejected applicants over the past few weeks (they often come in with a parent or relative) and provide them with options for attaining their college/career goals. Our experience has been that most rejected applicants begin the appointment angry and frustrated, but leave with a number of options that allow them to feel more hopeful. For example one frustrated applicant (who came in with both his mother and uncle) believed that, because he had not heard from the College, that he had not been accepted to any of the programs to which he had applied. On calling admissions we discovered that he had been accepted to his first choice but that the College had not been able to contact him because they had an incorrect address. That family left very satisfied. Peer Tutoring statistics indicate that from January to the third week of April approximately 4059 sessions had been offered. This represents over 1,000 per month. TERT was involved in a response for students in the Pre-firefighter Program who had a classmate who was stabbed. Centre for Students with
Disabilities Algonquin College hosted a presentation for SAIL (the summer transition program for learning disabled students) on April 24, 2003 for parents and students from the OCDSB, as well as any other interested members of the public. Diane Thornhill gave a presentation to the staff of the Youville Program on CSD services. Toni Connolly organized a presentation of Canines with a Cause at the residence for students with mobility impairments. Alison West-Armstrong (CSD) and Jane Norman (Employment Services) gave a workshop on finding summer employment for students with disabilities. Employment Services Joanne McDonald attended the KPI Spring Workshop in Toronto on April 11. There were approximately 90 participants from across the province. This year's workshop highlights included topics related to Data Utilization - Best Practices and Improving the Graduate Consent Rate for the Employer Survey - Best Practices. The Student Life and Human Resources Professional Development Planning Committee is excited to announce this year's theme is: "WWW.S/CCE" which stands for WelcomingWinningWarm.Student/ClientCenteredEnvironment. On May 30th staff from all departments in Student Services and Human Resources will come together for a day of creative team-building in connection with exceeding our clients' expectations. Health Services
SARS dominated the headlines and the health care system this month. Health Services has been screening all those who enter the department according to public health guidelines. Dr. Rowland has been attending the President's Executive Committee for weekly up-dates on the situation. Health Services has been advising on policy development especially as it relates to International Students, English Second Language classes, and newly arrived students from areas where SARS has been a problem. All new International Students are being seen in Health Services to screen them for possible SARS and to provide them with information about the need to report any symptoms. The OCHA (Ontario College Health Association) will take place on May 12-14 in Keene, Ontario. Dr. Rowland will be one of the presenters in the educational PD sessions. Health Services launched the "MADD Grad" contest on April 22nd to encourage students planning graduation parties to address issues of responsible drinking. Students needed to submit a plan and winners were selected based on the validity of the measures taken to ensure safe partying. Ten, $100 prizes were awarded in the form of prepaid taxi chits, which were donated by MADD Ottawa Chapter. HUMAN RESOURCES Full-time: 2 Support, 1 Administrative and 2 Academic Temporary: 3 Support New Hires full time and/or temporary part time/Promotions/Lateral Transfers As a result of the positions posted for the month of April, 1 full-time Support and 2 Administrative and 2 Temporary Support were hired. Currently revising/updating Workstream online application process with a launch date set for May 26, 2003. Most of the recruitment for academic 2003/2004 requirements have been submitted and will be advertised in The Ottawa Citizen, May 7th and 20th with competitions closing May 20th. Modified Workload For the month of April there are currently 14 employees on modified workloads and 1 is being addressed for a possible Return-to-Work (RTW). From the total of 14, 1 is from Long-Term Disability(LTD)/Rehab., 8 are from a combination of Modified Workload Plan (MWP) and Short-Term Disability (STD) and 5 are on modified with full hours, however are being accommodated for limitations and restrictions. LTD There are currently 27 Support , 3 Administrative and 37 Academic employees on LTD. 1 Support and 3 Academic have claims pending. WSIB April - 1 form 7 was received and $4194.12 was collected from WSIB claims. Benefits Met with 3 New Hires - 2 Administrative and 1 Support. Salary Administration Implemented the negotiated salary increase for Academic effective April 1, 2003 - including new Partial Load rates. Continued to compare HRIS/BUS data to ensure the systems are in-line for new budget year start up. Distributed performance review notices for the months of April/May 2003. CAAT /TPPB (Teacher's Pension Plan Board) Pension Completed 83 pension estimates with tax calculations and benefit costings and 5 commuted. values. The DCT (Data Collection Tool) for 2002 CAAT Pension has been transmitted to CAAT. Pre-enrolment (College Liability) 91 have purchased their pre-enrolment services for a total of $322,486.75, 22 have received a costing from CAAT for a total of $72,890.07 and 25 are not longer valid for a total of $103,352.39. A total of 2 were forwarded to CAAT for costing and there are approximately 8 requests to assess. Other The Support Staff Performance Review Forms are now available on-line under "College Forms" via myAlgonquin - seems to be working well. Labour Relations During the month of April, the College attended three Academic Arbitrations. In one of the Arbitrations, the College and Union successfully settled 18 outstanding grievances relating to the use of part-time staffing over the preference of full-time. One individual support staff grievance was filed. One union academic grievance was filed during the month of April. HRIS Continued liaison with the ITS department on outstanding issues have been addressed this month. Work on the system support for the Attendance Management module has commenced and has been identified as a priority. Web Concentrated effort has been made on updating the Human Resources Intranet site. An EAP link has been created and relevant information is provided on this site. Workshops D. McCutcheon, J. Ross and L.Presseau attended a seminar by Emond Harnden, on April 2nd, on "Privacy Compliance - What your organization should do." This seminar focused on the privacy obligations that are governed by the PIPEDA (Personal Information Protection and Electronic Documents Act) and how the January 1, 2004 legislation changes will impact organizations. J.Ross attended a seminar on "Global Severance Practices" with Right Management Consultants on April 15th. K. Fuller attended a workshop on creating "Online Forms" on April 15th. This will be helpful in the development of surveys for a variety of purposes. L.Presseau, J.Ross and D.McCutcheon attended KWA Partners Lunch and Learn, "The Human Resource Professional as a Strategic Partner - A CEO's Perspective" on April 17th. A number of HR Staff attended SARS information sessions by Dr. Rick Rowland. STRATEGIC DEVELOPMENT GROUP INTERNATIONAL EDUCATION CENTRE The ambitious 10% growth projected for next year may be affected by the SARS outbreak. Students returning home for the summer to SARS hot spots may be denied permission to return in the Fall. Students selecting study destinations may choose not to come to Canada until the situation is deemed under control. The May intake of ESL students will give us an indication of how the outbreak is likely to affect us. Anne Malepart, Trade Commissioner for the Asia Pacific Region based in Singapore, visited the College on March 31st to invite Algonquin to re-enter that market. Lack of degree accreditation for the majority of our programs make marketing in Singapore rather unproductive though we do very well elsewhere in Asia. The Executive Director General of NAE, the National Agency of Employment for Romania, Eugene Preda accompanied by Peter Blanariu, Director NAE and ACCC Staff, visited Algonquin on April 22nd to learn about the role of community colleges in economic development through contract training and industry partnerships. Algonquin has been involved in this project for over a year and it is hoped that the information and knowledge acquired will assist in decision making and policy formulation for the Regional/Adult Training Centres in Romania which will lead to greater employment for its people. Algonquin participated in a three day, education and trade fair in New Delhi between 3-5 April. Col KS Gujral, Algonquin's Country Coodinator, represented Algonquin at the fair and participated in the other High Commission sponsored events. MRES, an educational society with whom Algonquin is partnered to deliver the Tool and Die program, also attended the trade fair. MRES will be inaugurating the new Tool and Die program at their campus just outside of Delhi in early June and wish to have an Algonquin representative attend. MARKETING
PUBLIC RELATIONS, COMMUNICATIONS, ALUMNI AND DEVELOPMENT Public Relations
Events:
Communications
Development
Community Relations:
Media Relations:
The major Algonquin College news stories appearing in the media from April 1, 2003 - April 29, 2003 are:
The College received 26 media hits during this period.
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