Educational Technology and Student Privacy

There is proliferation of educational technology tools available on the Internet intended to enhance and facilitate the teaching and learning experience. Vendors often make versions of these tools available for teachers and learners to use for free.

As outlined in policies AA35 Confidentiality of Student Records and IT05 Information Sensitivity and Security:

The College has a legal obligation to protect the student’s right to privacy and to make judicious use of student data and academic information in its possession as required by the Freedom of Information and Protection of Privacy Act, 1987, Province of Ontario (FIPPA).

Furthermore:

All online or web accessible student information will reside on secure College owned and operated servers or on approved external third party operated servers, and be readily accessible to College employees responsible for the administration of such information.

The use of an external Application Service Provider (ASP) to house Algonquin student information must include an agreement with clear indications on security, privacy, retention, deletion and backup procedures, signed by the Chief Digital Officer (ITS), the Registrar, the VP Finance and Administration (Freedom of Information Coordinator) and the Senior Vice President, Academic.